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1. How do I make changes to or add a Vendor?

A request to make changes to an existing Vendor can be made to the Accounting Department. Depending on the level of change, a new "Vendor Authorization and W9" form may need to be completed by the Vendor.

A request for a new Vendor will require the department to fill out the bottom of "Vendor Authorization and W9" and then send the form to the vendor. The vendor will them need to complete the form and submit the file to the website listed on the form or mail the physical form it to the Procurement Department. Completed "Vendor Authorization and W9" should never be sent via email, as they contain PII information. 

Additional Resources:

How to Save & Send Vendor Form

Vendor Change Diagram

2. How do I look up information about a vendor?

In the PEIQ screen you can search for a vendor and review information related to that vendor. You can also view any purchase orders, invoices, and payments for that vendor.

3. What are Vendors with a Security Code of Internal?

All Persons/Entities are stored in one module, so both internal Addresses/Contacts, Employees, and external Vendors are stored in the same location, but are distinguished by the security code. 

Security Code	Description	Note	ID Format
VENDOR	Vendor	Standard Vendors. If converted from H.T.E. same ID but formatted to start with a V and 9 characters long	V########
EMPLOYEE	Spotsylvania Employee	While we work to go-live with HR/Payroll in Enterprise, requests for changes to Employees must be made to the Payroll Department	E######## (Matching your Employee ID)
INTERNAL	Internal Ship To Bill TO	Managed by the Finance Systems Office ([email protected]) Can not be used as a Vendor ID for PR or AP.	PR Security Code / PR Staff initials
FINANCE	Reporting and BK	Managed by the Finance Systems Office ([email protected]) Can not be used as a Vendor ID for PR or AP.	For Specific Reports