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Virginia Tax code 58.1-3518 requires all business owners, including home based businesses, to file a business tangible property return and current asset list annually. If you conducted business as an individual, partnership, corporation or LLC, or if you own leased business equipment in Spotsylvania County on January 1 of this year, you must complete a return. A separate return should be submitted for each business location.
All property located in Spotsylvania County on January 1st and used or available for use in your business is taxable. Property required to be reported is not subject to proration and is taxed for the entire year, even if it is sold or moved out of the County after January 1st.
Attach an itemized listing of all assets owned or used in the business. The list needs to contain the name of the item, acquisition date and cost In the event there was no cost for acquisition, please provide an estimate of fair market value at the time of acquisition. This includes property that is:
Example of items:
Upon receipt, all returns are reviewed for completeness. Do not write "same as last year" or "see attached" as this will result in the rejection of a return. Penalties may be incurred if form is not properly completed and signed.
These types of businesses must report any assets they use to operate the business. This includes whether they are personal or business owned (but not limited to):
Since the assessment is based on information and schedule(s) that you provide, an assessment will be made by means of percentage of original cost and/or fair market value. If no information is provided, the Commissioner of Revenue is required by law to assess property based on the best information available.
To avoid a late filing penalty of 10%, this form must be postmarked on or before February 1st each year.
An extension may be requested for thirty, sixty, or ninety days. The request must be filed with our office on or before February 1. A confirmation will be sent to you via letter, email or fax. A copy of the extension request form can be found on the Forms page.
Tax bills are mailed twice a year, approximately 30 days prior to the due dates of June 5th and December 5th. If you do not receive a bill, please contact the Treasurer's Office at 540-507-7058 or visit Pay Your Bills Online or visit the Commissioner of the Revenue's Office.
The filing for a business license and payment of the tax is only required for those businesses that have annual gross receipts of $1,000,000 or more.
If the business will be physically located in Spotsylvania County and the annual gross receipts are $1,000,000 or more, you will need to file an application with the business license office and pay the applicable tax. The following requirements need to be completed prior to submitting the registration form and before a license will be issued.
For contractors - When gross receipts are over $1,000,000 and a registration form is submitted, please attach the confirmation page from Contractor's Certification of Insuring Liability for Workers' Compensation in Virginia (WCC) submitted online. Form 61A. If this is omitted, it will delay the application process. Click here to watch a tutorial on how to submit online with WCC.
A business license will only be issued if the business has gross receipts over $1,000,000 per calendar year. The time frame will vary depending on the different requirements and how long it takes for the other offices to process their paperwork.
After the registration, all necessary documents and payment are received; the license will be printed and mailed within approximately 10 to 14 days. A business license will only print after the account is paid in full.
You can pick up a form at:
Community Development9019 Old Battlefield Boulevard Suite 300 (3rd Floor)Spotsylvania, VA 22553
Phone: 540-507-7222Fax: 540-507-7281
The form for filing may be obtained at the State Corporation Commission.
Click here for more informatoin - www.spotsylvania.va.us/1607/Trade-Name
You should register this name before:
This is a written agreement between all parties involved in the business and will need to be notarized and filed with the Clerk of the Circuit Court. There is no special form to use or file. You may want to check with the library for books on how to write this agreement or go to the Clerk's Office to view agreements already registered.
Once the business is classified as a partnership, a tax return for a partnership will be filed at the end of the year. If each party decides to file a Schedule C (Profit or Loss from Business) to report money earned, each is responsible for their own license. Filing a Schedule C is for a sole proprietor, not a partnership. Please consult with a income tax professional.
You could be required to obtain a license with the Department of Professional and Occupational Regulations (DPOR) in addition to the County business license. The State classifications are either a Class A, B or C License. Generally this license is needed, when you accept or bid on any jobs over $1,000.
Once the State license has been issued, this does not exempt you from any county or city license. For more information please call the State Board for Contractors at 804-367-8511.
Yes, if that locality has a business license tax. (State and Counties/Cities are governed by separate regulations). Since each locality sets their own tax rates (not to exceed the State limits) the business license tax will vary.
Not all localities in Virginia have the business license tax, so please contact the Commissioner of the Revenue or Director of Finance in each locality where the work is performed for your tax liability.
There are two different tax identification numbers that are commonly referred to as "Tax ID Number".
This is a State requirement for Virginia. If you will be buying wholesale or selling wholesale and /or retail, more than likely you will need to file Form R-1 with State. Please contact the Virginia Department of Taxation at 804-367-8037, or register online.
Form SS-4. This number is used to identify the tax accounts of employers, sole proprietors, corporations, partnerships, estates, trusts and other entities. You will need an Employer Identification Number (EIN) if you have employees, a Keogh plan, operate your business as a corporation or partnership or file a tax returns for either employment, excise or Alcohol, Tobacco, and Firearms. Visit the IRS website or apply online.
Businesses located in Spotsylvania County on January 1 are subject to a property tax for the full year on machinery, equipment, furniture and fixtures, as well as motor vehicles. Property forms should be filed by February 1 on each year to avoid penalties. Please visit Business Tangible Property Division for more information.
In addition to the zoning use, registering the trade name and/or other liabilities, you will need to contact the following:
You do not need a business license if your annual gross receipts are less than $1,000,000. However, regardless of the business license, you will need to obtain a solicitation permit if you are going to solicit business in residential areas.
For questions and processing, please contact the Sheriff's Office at 540-507-7120.
Livingston's Blend Compost is a high quality compost product for use as a soil amendment and turf topdressing.Livingston's Blend Compost (LBC) is produced from wastewater biosolids, through the controlled biological process of composting. At the Livingston Composting Facility, natural decomposition is accelerated enabling us to produce a high quality soil amendment product. By controlling the composting process, biosolids are sanitized through the generation of heat, then stabilized to allow for versatility of end use. Through this process, valuable organics generated from Spotsylvania County are naturally recycled into a product which is beneficial to plants and the environment.Livingston's Blend Compost benefits the environment by helping to decrease runoff and soil erosion, by adding organic matter that effectively absorbs and holds water. Without an adequate amount of organic matter, soil becomes compact and allows water to run off - thus causing erosion and insufficient moisture for plant growth. Adding Livingston's Blend to the soil allows for the aggregation of soil particles, creating pore spaces for air. This space allows for moisture to more readily enter the soil surface, enabling the soil to hold more water and allowing for increased plant growth. This also, in turn, decreases runoff and soil erosion.
Livingston's Blend Compost Brochure (PDF)
LBC is available at:The Livingston Landfill6241 Massey RoadSpotsylvania, VA 22551
Hours for pick-up are:Monday through Friday7 a.m. to 2 p.m.
Call ahead to ensure availability since compost can sell out.
For assistance with delivery cost, to arrange delivery and to check compost availability, please call 540-507-7487 or 540-841-6925.
Visa and Mastercard accepted at the site only (per County policy). Checks/cashier checks accepted only when made payable to the "Treasurer of Spotsylvania County." Cash is not accepted.
Public: $20 per cubic yardCommercial: $16 per cubic yard with a minimum order of 100 yards, picked up within 30 days.Delivery: $100 per load plus cost of compost with a minimum order of 10 cubic yards. Maximum distance for delivery is 25 miles.
Public: $25 per cubic yardCommercial: $30 per cubic yard with a minimum order of 100 yards picked up within 30 days.Delivery: $100 per load plus cost of compost with a minimum order of 10 cubic yards. Maximum distance for delivery is 25 miles.
On the APOHININ screen there is a tab located next to Invoice Details, titled Invoice Text. This text box can be used to enter any additional information needed that cannot fit in the Invoice Description field located on the Invoice Details tab.
When entering an invoice there is a $10 allowable variance. For example, if a purchase order didn’t include shipping but shipping is included on the invoice than this can be paid as long as it’s under $10. If the invoice variance is greater than $10, than a change order would have to be processed to pay the purchase order.
See the Procurement Policy section 2-9 for all exemptions.
These will be treated as direct invoices and be entered into the system. These will require the same backup to be attached to that record for it to be approved.
All invoices require the original vendor invoice to be attached. If nothing is attached, the record will be rejected.
All invoices entered into the system are required to have the original vendor invoice attached. To view the invoice simply access the record and view the attachments.
Invoices will be available for payment after they are fully approved, and then they will be paid based of the due date. The due date is 30 days after the invoice date.
To see if an invoice has been paid access the PEIQ screen and search by the information you have available. The "Invoices” section will display the invoices for the vendor and the check number and check date if it has been paid.
Yes, all Invoice Proof Listings will have this block when ran by the creator as the invoice has not gone through the approval process. Once the approval process is complete, the record will process.
Yes, on the APOHINBP screen select the dropdown for “Optional Questions”, then select the dropdown for “AP Selection Criteria”. In line 47 Invoice Number, enter the invoice number for which you would like to run the Invoice Proof Listing.
Yes, to only view exceptions select the “Would you like to print Exceptions Only?” checkbox to display “Yes”.
A Security Change Request form is available at http://www.spotsylvania.va.us/finance-enterprise, complete and submit this form.
Access the system using the following link: https://SCONEJOB.SPOTSYLVANIA.VA.US/Production; then log in using the same credentials you use to log into windows.
Yes, all user manuals can be found at http://www.spotsylvania.va.us/finance-enterprise.
Use the refresh button in your browser to reload the page or right click in the page and select reload.
Yes, you can create a new folder that will automatically route all system emails into that separate folder. For information on how to create a separate folder please see the user guide at http://www.spotsylvania.va.us/finance-enterprise.
A security code represents a department or division. It also drives approvals and limits users to view only information for that particular department or division.
Screen links display all the screens related to the current screen or record you are currently viewing.
Yes, to export information to excel select the “Export to Excel” option. Note: You are required to use search criteria to narrow down the record list before exporting.
All fields noted with an * are required, the record will not save unless all of these fields are completed. Additionally, finance has selected some additional fields that will be required. These do not have the * but an error will display, for example the description field.
When adding an attachment to a record a description must be entered before the attachment can be submitted. Once the file is selected and the description is entered, the button should un-grey and be able to be selected.
Yes, when in grid mode select the checkbox dropdown located in the first column. This will display all available display options. Once you have selected what you would like, click somewhere else on the screen to have the changes applied. If you select the button on the bottom, the system will revert to the original display. This will then save your display preferences every time you access that information.
Yes, when entering an account you can use to the “Lookup Account” option. To see only objects associated with a particular key you can search by the key number or lookup the key number. Then only the objects associated with that key will display. You can also search for objects in this lookup.
This means that the key and object you have selected are not associated and therefore that account does not exist. If you need this account, you will need to complete the Account Request Form located at http://www.spotsylvania.va.us/finance-enterprise.
You can view all your submitted jobs by going to the Finance Job Output (SYUTFO) screen and enter your search criteria. Available search criteria include start and end date, job number, user Id, and/or description.
Yes, so long as you enter all required data, you can save the record but not approve it. If you don’t approve the record, it will remain in your job task and you can access it and complete it at a later time then approve it.
For a purchase request type “P” and “C” the funds are pre-encumbered when the record is saved and encumbered when the purchase request is fully approved and becomes a PO. For a purchase request type “B” the funds are pre-encumbered only after it is fully approved.
Once you receive the pdf copy of the purchase order you will then need to email or mail the purchase order to the vendor. You can use the PEIQ screen to view vendor emails and addresses.
The Purchase Order will be attached to the email that is sent to the creator after the purchase request is approved. Also the purchase order will be attached to the original purchase request within the system and can be viewed on the POIQ or POUPPR screen as an attachment.
No, however you can use the vendor lookup and search by name to find the vendor ID. Additionally, the vendor name will display when using the POIQ or the PEIQ screen. It is also possible to search by vendor name within these screens which will then display purchasing information with a link to the record.
$0-$1,500: One (1) quote is required$1,501-$3,500: Two (2) valid quotes are required$3,501-$30,000: Three (3) valid quotes are required$30,000+: The PR Form with necessary support is required
Yes, a purchase request can be entered with a “TBD” vendor. However, this will not be processed into a PO until a vendor is selected.
Use the screen POIQ to search for the purchase order, then view the “Receiving” section. This will display all receiving details related to that purchase order.
In the POIQ screen you can search for that purchase order and view the “Distributed Invoices” or “Not Distributed Invoices” to view all invoices entered against this purchase order.
Yes, there are two options. You can go into the POUPPR screen and view who the next approver is and ask them to reject the purchase request or you make changes in the POUPPR screen and this will restart workflow completely.
Yes, a purchase order can only be changed by creating a change order after it is fully approved.
To create a change order the following requirements must be met:The PO must exist with a status of PO (purchase order) or PP (partial pay).The PO cannot be in Contract Management (CMUPCM).The PO cannot be “active” in the change order process.
Yes, this can be accomplished through a change order. When on the POUPCO screen enter the PO# you would like to close and select the “Type” as CX (Cancel/Close), save, and approve.
PR NumberPO NumberStatusPO TypePay by AmountAccount TermsQty Received
Yes, you can manually receive part of an order on the receiving screen POUPRC. Select the manual receive button and then enter the amount received. After this is saved you will be able to pay that quantity through an invoice.
When on the receiving screen POUPRC enter the amount received and then check the “Complete” checkbox. The complete check box will close the PO and not allow additional receiving.
The fully receive button located on the receiving screen can only be used when pay by quantities is selected. If paying by amount, you will have to manually receive all or use the “Receive All” button located on the Navigation Menu.
To reduce the received to date quantity select the Manual button and enter a negative quantity, this should be the amount by which you would like to reduce the received to date quantity.
Yes, receiving documents can be attached using the Receiving Details (POUPRD) screen.
Accessing the Receiving Details POUPRD screen will show a log of all receiving done for items.
If a vendor needs to be added or updated the vendor form needs to be submitted to finance to process the update.
In the PEIQ screen you can search for a vendor and review information related to that vendor. You can also view any purchase orders, invoices, and payments for that vendor.
These are Spotsylvania County departments, these are required to be in the PE Database for use in the “Ship To” and “Bill To” fields in the purchase request screen. This will default based on Security Codes, but can be changed when necessary.
As the primary and backup approver you will receive an email notification if there is something submitted for your approval. If you are listed in the To: field you are the primary approver, if you are listed in the CC: field you are a backup approver. Additionally, you will receive a daily email listing all your pending approvals where you are the Primary approver. While in the system you can go to your Task List and view all your pending approvals.
The creator will receive an email notifying them that the Purchase Request or Invoice has been approved. The email will also contain a link to the record and the PO attached for Purchase Requests. Alternatively, you can view a Purchase Request’s status on the POIQ screen or the POUPPR screen. An Invoice’s status can be viewed on the APOHININ screen.
Whenever a rejection occurs, you should receive a comment on why it was rejected. If the comment states something needs to be corrected, you would access that record and make the necessary corrections and approve it for submission again. If you do not receive a comment, you should contact the approver who rejected the record and ask why the record was rejected.
Usually this will happen if an attachment was required and you forgot to attach the necessary documentation. If the system rejects your record you should receive an email detailing why the record was rejected, then you would need to correct that item and approve it again for submission.
For a purchase request in the Req Code box select “RW Restart Workflow” and save. If “RW Restart Workflow” is already selected, unselect it and save. For an invoice you need to make a change to the actual record, for example add a period at the end of the description. Then you should have the option to save and workflow will restart. Optionally, you could make a change save it, then revert to the original and save again.
Yes, if you are going to be out of the office and need approvals to go to someone else access your “Task List”. Once in the task list, select the “In Office” icon located at the top right of the screen. This will change your status to “Out Office” and approvals will go to the appropriate backups.
Email FinanceEnterprise@spotsylvania.va.us with the updates.
The Open Checkbook tool lets you view County payments for goods or services - such as office supplies, fuel, electrical or professional services.
Currently we are providing vendor payment information broken down by payment date, payment number, Fund charged, Department charged, account charged, and amount paid.
Not all records are required to be released under the Freedom of Information Act (FOIA). Federal and state laws establish various exemptions from disclosure for certain categories of information to protect against certain harms, such as invasion of personal privacy, or harm to law enforcement investigations. Good business practice also protects private and confidential information of citizens and business partners, information related to pending legal matters, and information that could jeopardize public safety enforcement.
The Finance Department has operational responsibility for the site. Individual departments are accountable for the spending of their budgeted funds and the accuracy of data provided within the tool.
No. Reasonable efforts have been made to ensure the accuracy and completeness of data presented; however, it should be considered “unaudited.” View the County’s annually audited financial reports.
Ease of review and functionality is best with Excel. However, should Excel not be available to you, we have also provided the data in an Adobe Acrobat (.pdf) format that can be viewed through Adobe Acrobat’s Reader product available free on line for download.
The project was kicked off in January of 2017. Starting with fiscal year 2018 (July 1, 2017), each fiscal year will include the full 12 months of data.
Monthly files will be posted by no later than the end of the month for payments made within the previous month. For example, payments made in June will be added to the tool by no later than July 31st. The new payments will be added to the original file to allow for fiscal year to date review of payment information.
The downloadable file name will reflect the most current month available.
The file has been locked to disallow any editing. However, by selecting the down arrow to the right of each column name, you can sort, search or filter the data as needed.
You can set as many filters as you wish. Different filters can be set for each column.
Locate the filter button at the right of each column header. Click on the button and find the item titled “Clear filter from…” It will be close to the top of the menu listing. If you continue to have trouble, you can always download the file again to start fresh.
The field has been controlled to provide a total for only payments that have been selected and viewable on the screen. For example, if you have selected to see only payments made to Ace Uniform Virginia Inc., the amount of the Total Payments will equal the total of the individual payments shown below it.
The County uses a variety of payment methods, e.g. checks and wires. The Payment number refers to the identifying number (e.g. check number, wire number) assigned to the vendor payment. To maintain efficient operations and reduce costs, multiple invoices are combined on a single check to a vendor. Charges on an invoice may be recorded to different budget lines and/or departments requiring multiple rows to be shown in the tool for one payment issued.
Negative amounts may represent a refund (e.g. item returned, class cancellation) or they may reflect the correction of a charge previously recorded to an incorrect budget line.
The County’s primary purchasing card is through SunTrust Bank. Payments made for purchases against the purchasing card will be shown under the vendor name “SunTrust Bank (2352).” In addition, the Department of Social Services maintains its own purchasing cards to facilitate potentially confidential information. Information not subject to FOIA exemptions can be found under the vendor name “SunTrust Bank (6940).
Only payments on behalf of Spotsylvania County Government are included. Payments made by Spotsylvania County Public Schools can be found on the Spotsylvania County Public Schools website.
Spotsylvania County government budgets and accounts for its financial activity on a fiscal year that begins July 1st and ends the following June 30th.
To protect the privacy of our employees we have replaced an individual employee’s name with this identification.
We have provided a department contact list within the Excel file. This same listing is also available here should you not have access to Excel.
To request public records from Spotsylvania County, you may direct your request to Spotsylvania County's FOIA Officer, Niki Dickinson in the County Administrator’s Office.
You may have to pay for the records you request. FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include staff time spent searching for the requested records, copying costs, or any other costs directly related to supplying the requested records. You may request we provide an estimate of the fee in advance. To learn more, view the FOIA Rights and Responsibilities (PDF)
Please email Adam Rollyson to report issues with Open Checkbook.
Unfortunately, no. The County does not have surveyors in it's employ. You will need to contact a private survey company for assistance.
The County does not make recommendations of which private company to use for any purpose.
Tax maps and address maps are published at least once annually, and are available on our Product Downloads & Information page in Adobe Acrobat PDF format at no charge, or in person at the GIS office for a fee. Contact the GIS office at 540-507-7432, or email the GIS Office for more information.
The official deed or plat for a property in Spotsylvania County is on file in the Clerk of the Court's office in the Circuit Court Building at 9107 Judicial Center Lane. Contact the Clerk's office at 540-507-7600 for more information.
Contact the GIS office at 540-507-7432, or email the GIS Office. You will need to know your tax map ID number, or the owner's name and a general location of the property. If it is a corner lot, you will need to decide onto which road your driveway access will be.
For property over 1 acre, you will need a site plan or house location survey for us to correctly place your house number in sequence. If your house totals 3 or more accessing an unnamed road, your road will need to be named before we can provide an address. Please contact us to determine an available and appropriate road name.
After the judge gives you your instructions and you hear the attorneys' closing arguments, you leave the courtroom and go to the jury room to begin your deliberations. "Deliberation" is the process the jury uses to reach its verdict. During deliberations, the jury will discuss evidence and review law and facts.
The first thing you should do is select one member of the jury to act as the foreperson. The foreperson presides over the deliberations, seeing that everyone has an opportunity to participate and that the discussions remain orderly. The person chosen to preside takes part in deliberations and votes on the verdict along with everyone else.
No. But if you have any questions or need any help, the bailiff will be nearby.
Each juror may have a different opinion at the start of deliberations. To reach a unanimous decision, some jurors may have to change their opinion.
After a full discussion of the issues, the jury should be able to reach a decision that each juror can agree to with a clear conscience.
Yes. Every juror must agree on the verdict. This is known as a unanimous verdict.
The person chosen to preside will write down the jury's verdict on a form prepared by the judge, sign it, and notify the bailiff that a verdict has been reached. The bailiff will notify the judge, who will call everyone including the jury back to the courtroom. The clerk will ask for the jury's verdict and read it out loud.
Once a year the Circuit Court notifies the Supreme Court of Virginia of the projected number of jurors that may be required for the following year. Using various lists such as Spotsylvania County Voter Registration or Department of Motor Vehicle lists, the Supreme Court creates a random list of the requested number of jurors.
Questionnaires are mailed out to each person on that list. When you return your questionnaire, you are entered into our Spotsylvania Circuit Court Jury Systems, Inc. program where you become part of the jury pool. Throughout the course of the year we utilize the jury program to again randomly choose the number of jurors required for each given month.
Those jurors are then summoned to juror orientation. The selection method is designed to produce a cross section of the community. Men and women over 18 years of age and from all walks of life have an equal opportunity to be called for jury service.
Yes. Failure to return your questionnaire may result in your being summoned to the Clerk’s office to complete the form.
Questionnaires may be mailed or you can go online to complete your questionnaire.Information to access your questionnaire online go to https://spotsylvania.va.us/jury.
Yes. A summons is not an invitation nor a suggestion. A summons is a command from the Court. Failure to respond may result in your being held in Contempt of Court.
Jury service is a civil obligation. Jurors are an extremely important part of the judicial system. Without your service, justice would not be properly served.
However, it is understandable that sometimes we are summoned at the most impossible time. Rest assured that our Jury Coordinator, email Cheryl Pyktel, works very hard to help accommodate your schedule so you may fulfill your obligation. Requests for excusal on specific conflict days are almost always honored.
You will learn more about conflict day requests at juror orientation. You won't be excused because jury service is inconvenient or because you have a busy schedule, but you may be excused or deferred for reasons such as a physical ailment. Requests for medical excusal or deferral must contain a note from your physician.
Your employer can't fire, demote, or otherwise penalize you for missing work while performing jury service. Many employers will continue to pay your salary while you are in jury service. Contact your employer to find out what the policy is at your job.
You will be reimbursed $30 per day for attendance for each day you must report to the courthouse. This amount is set by the state legislature and is in consideration of your travel and meal expenses. You are not required to report your juror pay as income on your tax return.
Spotsylvania County Jurors are expected to serve for a one month term. Although you are part of the jury pool for one month, in actuality you will most likely report just one or two days and sometimes not at all.
It is very important that all jurors report each day they are told to report and that they be on time. All jurors are expected to report no later than 8:30 a.m. Your absence may delay a trial.
If you have an emergency (such as a sudden illness or a death in the family), call the court 540-507-7636 immediately.
In addition to the information included here, Spotsylvania Circuit Court provides an orientation program for jurors to inform and educate them about jury service and the trial process. The orientation will inform you of the procedures for checking in on the days you must report to the courthouse, how you find out when to report, what the court's hours are, and what to do if you have an emergency during jury service.
Additionally, you will learn about your role as a juror and what you should and should not do while in the courthouse or serving on a jury. The orientation is held at 6:45 p.m. and usually lasts about one hour.
Spotsylvania Circuit hours are from 8 a.m. until 4:30 p.m, Monday through Friday. However, there is no guarantee that a jury trial will end by our closing time. If you are called to report for service it is important that you make arrangements for the possibility that you may be here later than "normal" hours.
If not selected for a jury, you may be able to leave early. Jurors will be given a lunch break and may be given other breaks during a trial.
Usually, jurors go home at the end of the day and return the next morning. However, in extremely rare cases, a jury will be "sequestered" during the trial or during the jury's deliberations. Sequestered means that instead of going home at the end of the day, jurors stay in hotels, where their access to other people and to radio and television news or newspapers is limited.
This is usually to keep them from accidentally hearing something about the trial that wasn't told in court or from being influenced by news reports. This is important because juries must reach their decisions based only on what they've heard during the trial. In almost all Virginia jury trials, however, the jury goes home at the end of each day and is simply told not to discuss the case with anyone nor to watch, read, or listen to news reports about the case. It is essential that you follow these instructions.
Certainly! While efforts are made to reduce delay and avoid waiting time, you may have to wait awhile at the courthouse before you find out whether you have been chosen to actually sit on a jury. You can:
Remember that as a juror, you are a vital part of the court system. Part of the job of many court employees, such as the bailiffs and the clerks, is to help make your jury service comfortable and convenient. Don't be afraid to ask them for help.
Yes. Sometimes the case is settled just a few moments before the trial begins. So even though a trial is scheduled for a certain day, the court may not know until that morning whether or not the trial will go forward. But your time spent waiting is not wasted-your very presence in the court encourages settlement.
During a process called Voir Dire which means "to speak the truth" the attorneys will ask potential jurors questions in an effort to empanel a fair and impartial jury.
For instance, if the case being tried involves robbery you may be asked if you or anyone in your family has ever been a victim of robbery. Being excused from a jury in no way reflects on your character or your competence as a juror, so you should not feel offended or embarrassed if your name is removed from the jury list.
In any trial, two kinds of questions will have to be decided at various times. These are questions of law and questions of fact. The judge decides the questions of law. You decide the questions of fact.
After you have decided the questions of fact, you will apply the law to the facts as directed by the judge at the end of the trial.
Questions of law involve the determination of what the law is. They may be about procedural matters (what information can be admitted as evidence, what kind of questions can be asked, which witnesses can appear, and what they can testify about), or they may involve questions of substantive law, which create, define, and regulate the rights of parties.
Quite simply, it's deciding what really happened in a case. Don't be surprised if the evidence given by both sides is conflicting or if the testimony given by one witness contradicts another.
After all, if everyone was in agreement about what happened and what should be done about it, the dispute probably wouldn't be in court, and a jury probably wouldn't be needed. Your job is to listen to all the testimony, consider all the evidence, and decide what you think really happened.
A number of people will be in the courtroom besides the judge, the jury, and the attorneys. Visit the Courtroom Expectations page which explains who they are and what they'll be doing.
After the clerk or bailiff has sworn in the jury, the case is ready to begin. Both attorneys may make opening statements explaining their client's position and outlining the evidence they expect to present that will support their claims. These statements are not evidence and should not be considered as such.
The witnesses for the plaintiff are then called and questioned by the attorney for the plaintiff and cross-examined by the attorney for the defendant. After cross examination, the plaintiff's attorney may reexamine some of the witnesses. After all the plaintiff's witnesses have been called and all the plaintiff's evidence has been presented, the attorney will tell the judge that the plaintiff rests.
Witnesses for the defendant may then be called. This time, the defendant's attorney questions the witnesses, and the plaintiff's attorney cross-examines them. When all the defendant's witnesses and evidence have been presented, the defense will rest. After the defendant has finished, the plaintiff has the right to offer testimony in reply.
The judge and the attorneys will then go to the judge's chambers to consider the instructions the judge will give the jurors about the law of the case. After the judge has decided on the instructions, the judge and the attorneys return to the courtroom. The judge reads the jury instructions to the jury, then the attorneys make their closing arguments.
The closing arguments let each attorney tell the jury what they think the evidence proves and why their client should win. These closing arguments may help jurors recall many details of the case, but they are not evidence. The plaintiff's attorney speaks first, followed by the defendant's attorney. Finally, the plaintiff's attorney speaks again and closes the case.
Jury instructions tell the jury what the laws are that govern a particular case. Each attorney gives the judge a set of proposed jury instructions.
The judge considers each instruction and gives the ones that properly state the law that applies to the case. The jurors must accept and follow the law as instructed by the judge even though they may have a different idea about what the law is or ought to be.
In a civil case, the jury not only decides on a verdict for one side or the other, but also awards damages. That is, if the jury determines that an award of money should be made, the jury decides how much money should be paid.
Criminal cases are very similar to civil cases, except instead of a plaintiff, there is a prosecuting attorney. The prosecuting attorney may represent either the Commonwealth (the state) or a city, county, or town.
There are two kinds of criminal offenses: felonies and misdemeanors.
A felony offense is one that can be punished by death or by a prison sentence of a year or more. If the felony offense is one that can be punished by death, it is called a capital offense. If the maximum punishment allowed by law is less than one year in confinement or only a fine, the offense is called a misdemeanor.
In felony or serious misdemeanor criminal cases, the jury first decides the defendant's guilt or innocence and then, in a separate proceeding, the same jury decides on the penalty. In lesser misdemeanor criminal cases, the jury sets the punishment at the same time that they decide their verdict.
An important part of an attorney's job is to protect the clients' rights during a trial. This includes making sure that the only evidence presented during the trial is evidence that is proper, relevant, and allowed by law. So if evidence is submitted that the attorney feels is improper, or if the attorney feels that the other side is asking questions that are unlawful, the attorney will call out "Objection!"
By doing this, the attorney is asking the judge to rule on whether the law allows that particular piece of evidence or statement or question to be admitted. If the judge thinks it should be admitted, the judge will say, "Objection overruled." If the judge agrees that the evidence in question is improper, the judge will say, "Objection sustained."
How often an attorney raises objections during the trial shouldn't bias you against that attorney's case.
The judge may decide to send the jury from the courtroom in the middle of a trial. While the jury is gone, the attorneys and the judge will discuss points of law or whether certain evidence can be admitted.
The purpose of these discussions is to make sure that the jury hears only the evidence that is legally valid before making its decision. You will be called back to the courtroom when the judge's decision is made.
You must disregard that testimony. Sometimes the jury hears testimony that the judge later decides they should not have heard.
The judge will tell the jury to consider the case as if they had never heard it. You must follow the judge's instructions if the parties in the case are to receive a fair trial.
No. As long as the trial is still going on, do not discuss the trial with anyone. Do not even discuss the case with your fellow jurors until you begin your deliberations.
When the trial is over, you can discuss it with anyone if you want to, or you may keep silent if you prefer.
No, not as long as the trial is still going on.
If you accidentally hear something about the trial outside the courtroom, or if someone contacts you about the trial while it is still going on, or if you realize during the trial that you have some special information that relates to the case ask the bailiff to tell the judge immediately what has happened. Tell no one about the incident except the bailiff or the judge.
Jurors are given lunch breaks and may be given other breaks during a trial. If it is absolutely necessary that you take a break for some reason at any other time during the trial, tell the bailiff or the judge. But note that these requests are highly unusual and should be made only if absolutely necessary.
Election Officers work at the polls on Election Day to ensure elections are run in an honest and well-organized manner. Election Officers are appointed by the County Electoral Board with a one year term starting March 1st of each year.
All Election Officers are required to attend a short training class. Classes are held prior to each election and you are paid for your time. You will work with experienced Election Officials (Chief and Assistant Chief Officers at each precinct) and will have reference materials to refer to as well as access to the Registrar’s Office by telephone.
Yes, you will be compensated for working Election Day, and for attending the training session.
We are also seeking voting machine officers of election. These Officials would be trained on overseeing the operation of the voting machines on Election Day. There would also be special training provided and all the above applies to these officials as well.
Call Office of Elections at 540-507-7380 or 540-507-7383. Ask for Valerie - 540-507-7383, email@example.com
You can call the Parks and Recreation Department at 540-507-7529, or come by and visit.
Registration is accepted with cash, check, or money order at the Parks and Recreation Department office.
When using our online registration system, you will need to pay your entire account balance at the time of registration.
Not every course is available for registration through the internet.
Your registration is only complete after you complete the check out process. If you choose to disconnect before receiving a verification message, your transaction will be automatically deleted.
All cancellations must be done by contacting the Spotsylvania Parks and Recreation Department by the posted deadline. Individuals should follow up their verbal cancellation request with a written refund request. A 20% administrative fee will be charged on all refunds. Credit card refunds will be processed by check. The 2.75% non-refundable convenience fee will not be refunded.
Spotsylvania County uses the latest in online payment security.
Bring completed registration form, cash, check, money order, credit or debit card and birth certificate to the office at Loriella Park. A 2.75% Non-refundable convenience fee will be charged on all credit/debit card transactions. This fee will only show up on your credit card statement.)
Drop your completed form, payment (check, cash, money order) and a copy of the birth certificate in the after-hours drop box located beside the side entrance of the office. Registrations are processed the next business day.
Mail your completed registration form, payment (check, cash, money order), and a copy of the birth certificate to:Spotsylvania Parks and Recreation DepartmentP.O. Box 28Spotsylvania, VA 22553
Find out how to register online by visiting the Parks and Recreation Department page. Note: Not all classes are available for online registration. To register online, you will need to know your household ID number and password. To obtain your household ID and password a Household Liability Waiver Form (PDF) must be completed and on file at the Parks and Recreation office prior to registering online (this form is for online registrations only). If you have forgotten your household ID number and/or password, please call the Spotsylvania Parks and Recreation Office at 540-507-7529 to request this information.
Once a household waiver is submitted to the Parks and Recreation Office along with verification of children’s birth date, if not on file, Household Waivers can take up to 3 business days for processing. No Household Waivers are processed on the last day of on-time registration. Forms are available at the Spotsylvania Parks and Recreation Office and online.
Birth certificates must be submitted with the Household Waiver Form, for anyone under the age of 18 and are not already on file with the department. Online payment may be made in the form of Visa, MasterCard, Discover, or American Express. A 2.75% non-refundable convenience fee will be placed on all credit/debit card transactions (this fee will only show up on your credit card statement).
Registration forms are available on the first-day registration begins, online, or at the Holbert Building, the Marshall Center, and the Parks and Recreation Office at Loriella Park (inside and outside).
The amount of the reduction will vary according to the class and age of the vehicle per the January NADA Official Guide. In general, vehicles that are older than 10 years may not have a reduction, as the mileage may already be factored into the assessment.
By February 1 of each year, report the mileage of the vehicle as of January 1 for any assessment reduction to be applied to current year.
Yes. However, we will need proof of the mileage. We accept an inspection receipt, repair bill, or oil change receipt and it needs to be dated before January 1. If proof is not dated, before January 1, then this will be applied to the following tax year. (A picture of the odometer will not be accepted as proof.)
No. The highest category has been achieved and no further reporting is necessary.
No. The high mileage reduction does not apply to motorcycles, motor homes (RVs), large trucks or trailers.
Traveling on I-95, use exit 126 to Route 1 South. Be sure to get in the left-hand lane to turn left onto Southpoint Parkway. The Visitor Center will be on the left, before you get to Cracker Barrel.
The Visitor Center is located at:4704 Southpoint ParkwayFredericksburg, VA 22407
Many Spotsylvania addresses have the Fredericksburg zip codes of 22407 and 22408. If you see either of these zip codes, know that they are Spotsylvania addresses. Since the Spotsylvania post office is too small to handle all of the mail, and Fredericksburg has a big main post office, the 22407 and 22408 mail has been routed through the Fredericksburg office.
The Clerk of the Court records are available to review daily from 9 a.m. to 4 p.m, including court records, deeds and wills. In addition, the Spotsylvania County Museum has local genealogy records that can be reviewed on site at the following location:9019 Old Battlefield BoulevardSpotsylvania, VA 22553
Call 540-507-7278 for more information.
There are several places to rent equipment for use on Lake Anna, including:
A tour of the battlefields can take anywhere from a couple hours to a few days. The best place to start is the Chancellorsville Battlefield Visitor Center. There is a museum and an overview video of battles in the area. At each of the battlefields, it is possible to spend the entire day walking the trails and reading the interpretive signs.
Both the Spotsylvania Visitor Center and the Spotsylvania Museum have a limited number of souvenirs.
The Sesquicentennial of the American Civil War is the commemoration of the Civil War battles fought 150 years ago.
Household Hazardous Waste is generally considered leftover household products that can catch fire, react, or explode under certain circumstances, or that are corrosive or toxic. Products, such as paints, cleaners, oils, batteries, and pesticides can contain hazardous ingredients and require special care when you dispose of them.
Latex paint can be recycled all year long at any one of our 13 convenience sites. No need to hold onto it until the next household hazardous waste collection event, bring it to any one of our convenience sites for disposal.
Spray paints and oil based paints should be held until the household hazardous waste collection event. If the containers are empty, they may be disposed of in the regular trash.
Everyday common non-rechargeable batteries (i.e. AA, AAA, C, D) can be disposed of in the regular trash. This is because most manufacturers have reformulated the batteries to not include heavy metals like mercury. The removal of these metals from the batteries means that they no longer contain any items classified as hazardous by the Environmental Protection Agency. It is important to remember to not dispose of large quantities of batteries together, as even dead batteries may still hold partial charges. If the batteries make contact they may produce a safety risk.
But what about rechargeable batteries? Due to their chemical makeup, rechargeable batteries cannot be disposed of in the regular trash. For the nearest recyclers of rechargeable and cell phone batteries, visit the Rechargeable Battery Recycling Corporation and use their quick and easy search tool.
Some items that can be poured down the drain inside your home, if you are on the County Water and Sewer systems (Do not pour down storm drains or in septic systems):
Some items that can be disposed of, along with the regular trash:
See Solid Waste Centers for the options nearest you.
The EPA offers the following:
To avoid the potential risks associated with household hazardous wastes, it is important that people always monitor the use, storage, and disposal of products with potentially hazardous substances in their homes. Improper disposal of HHW can include pouring them down the drain, on the ground, into storm sewers, or in some cases putting them out with the regular trash.
The dangers of such disposal methods might not be immediately obvious, but improper disposal of these wastes can pollute the environment and pose a threat to human health. Certain types of HHW have the potential to cause physical injury to sanitation workers, contaminate septic tanks or wastewater treatment systems if poured down drains or toilets. They can also present hazards to children and pets if left around the house.
Some quick tips for the safe handling of household hazardous wastes include:
Recycling is the process of collecting and processing materials that would otherwise be thrown away as trash and turning them into new products. Recycling can benefit your community, the economy, and the environment.
Spotsylvania Recycles bases collection off of a Single Stream Program. This program allows residents the ease and convenience of placing all acceptable materials into a single hopper. This enhanced recycling program decreases the amount of trash generated and increases the diversion/recycling rate, saving valuable Landfill space.
Single Stream Recycling (PDF) allows you to mix all your recycling into one container. Staff has evaluated other options and has found that this method is the most economical to the taxpayer in meeting state-mandated recycling goals. Staff will continue to explore new options to continue to seek the most economical form of recycling for its customers. No Plastic Bags or Styrofoam.
For more information, view the Accepted Items page.
Spotsylvania Recycles offers recycling options at the County’s 13 convenience centers. However, not all items are accepted at all convenience centers; to see the recycling options nearest to you, see Center Locations. Staff is working to make all recycling options available at all Convenience Centers in the near future. We are always looking for ideas and comments from the public on how to improve recycling programs, so email Recycle Ideas.
Single Stream Recycling allows residents the ease and convenience of placing all acceptable recyclable materials into a single hopper. This enhanced recycling program decreases the amount of trash generated and increases the diversion/recycling rate, saving valuable Landfill space. Please NO Plastic Bags or Styrofoam.
For more information, view the Accepted Items page.
For more information about Solid Waste Center Hours and Schedule, view the Solid Waste Center Information page.
Putting items in the recycling bin that can’t be recycled can contaminate the recycling stream. After these unrecyclable items arrive at recycling centers, they can cause costly damage to the equipment. Additionally, after arriving at recycling centers, they must be sorted out and then sent to landfills, which raises costs for the facility. That is why it is important to check the Accepted Items list before you go to the solid waste facility to place items into the bin.
Livingston’s Blend Compost is a high-quality compost product for use as a soil amendment and turf topdressing.Livingston’s Blend Compost (LBC) is produced from wastewater biosolids, through the controlled biological process of composting. At the Livingston Composting Facility, natural decomposition is accelerated enabling us to produce a high-quality soil amendment product. By controlling the composting process, biosolids are sanitized through the generation of heat, then stabilized to allow for versatility of end-use. Through this process, valuable organics generated from Spotsylvania County are naturally recycled into a product which is beneficial to plants and the environment.Livingston’s Blend Compost benefits the environment by helping to decrease runoff and soil erosion, by adding organic matter that effectively absorbs and holds water. Without an adequate amount of organic matter, soil becomes compact and allows water to run off - thus causing erosion and insufficient moisture for plant growth. Adding Livingston’s Blend to the soil allows for the aggregation of soil particles, creating pore spaces for air. This space allows for moisture to more readily enter the soil surface, enabling the soil to hold more water and allowing for increased plant growth. This also, in turn, decreases runoff and soil erosion.
Livingston’s Blend Compost Brochure (PDF)
Livingston’s Blend Compost is available at:Livingston Landfill6241 Massey RoadSpotsylvania, VA 22551
Call ahead to check compost availability since compost can sell out:540-507-7487 or 540-841-6925
For assistance with delivery cost or to arrange delivery, please contact 540-507-7487 or 540-841-6925.
Public: $20 per cubic yardCommercial: $16 per cubic yard with a minimum order of 100 yards, picked up within 30 days.Delivery: $100 per load plus cost of compost with a minimum order of 10 cubic yards. The maximum distance for delivery is 25 miles.
Public: $25 per cubic yardCommercial: $30 per cubic yard with a minimum order of 100 yards picked up within 30 days.Delivery: $100 per load plus cost of compost with a minimum order of 10 cubic yards. The maximum distance for delivery is 25 miles.
Livingston’s Blend Compost benefits the environment by helping to decrease runoff and soil erosion by adding organic matter that effectively absorbs and holds water. Adding Livingston’s Blend to the soil allows for the aggregation of soil particles, creating pore spaces for air. This space allows for moisture to more readily enter the soil surface, enabling the solid to hold more water and allowing for increased plant growth. This also, in turn, decreases runoff and soil erosion.
Compost is a proven soil conditioner that provides enhanced growing results.
Limited Warranty/Disclaimer:The Livingston Compost Facility guarantees that all Livingston’s Blend Compost has been treated by a process to further reduce pathogens as defined by the United States Environmental Protection Agency (EPA). The Livingston Compost Facility, in accordance with the requirements of the Virginia State Department of Health, the Virginia Department of Environmental Quality, and the EPA, guarantees the metal concentrations are below the regulatory limits established for exceptional quality biosolids. There is no warranty of merchantability or fitness of Livingston’s Blend Compost and the Livingston Compost Facility is not in any way responsible for crops, gardens, or other vegetative growth damaged, injured, or destroyed from its application. Livingston Blend Compost should be stored in a protected area away from play areas for children. The user agrees to abide by the instructions for usage provided with Livingston’s Blend Compost.
Livingston’s Blend Compost is produced from wastewater biosolids, through the controlled biological process of composting. At the Livingston Compost Facility, natural decomposition is accelerated enabling the production of a high-quality compost product. By controlling the composting process, biosolids are sanitized through the generation of heat, then stabilized to allow for versatility of end-use. Through this process, valuable organics generated from Spotsylvania County are naturally recycled into a product which is beneficial to plants and the environment.
Limited Warranty/Disclaimer:The Livingston Compost Facility guarantees that all Livingston’s Blend Compost has been treated by a process to further reduce pathogens as defined by the United States Environmental Protection Agency (EPA). The Livingston Compost Facility, in accordance with the requirements of the Virginia State Department of Health, the Virginia Department of Environmental Quality, and the EPA, guarantees the metal concentrations are below the regulatory limits established for exceptional quality biosolids. There is no warranty of merchantability or fitness of Livingston’s Blend Compost and the Livingston Compost Facility is not in any way responsible for crops, gardens, or other vegetative growth damaged, injured, or destroyed from its application. Livingston Blend Compost should be stored in a protected area away from play areas for children. The user agrees to abide by the instructions for usage provided with Livingston’s Blend Compost.
The Livingston Compost Facility holds a license certificate from U.S. Composting Council. The document certifies that all the requirements set forth in the Seal of Testing Assurance Program have been met.
If the missing or damaged sign is a traffic, directional, or regulatory sign (stop, yield, speed limit, arrows, etc.) or a route number sign, please contact the Virginia Department of Transportation (VDOT) at 1-800-367-7623. VDOT also maintains divided highway and interstate signs and issues permits for temporary signs that are placed in the right-of-way.
If the missing or damaged sign is a green street name sign, please fill out the Missing or Damaged Street Sign request for the County’s Sign Shop.
The Virginia Department of Transportation (VDOT) is responsible for the initial installation of a system of street signs on roads that it maintains. Each locality is responsible for all maintenance of the signs thereafter, except for street name signs on overhead traffic signal mast arms.
For more information about the installation of a NEW Post-Mounted Street-Name Sign, contact the Virginia Department of Transportation (VDOT) at 800-367-7623.
To report a missing or damaged green street name sign, please fill out the Missing or Damaged Street Sign request for the County’s Sign Shop.
Please contact the Virginia Department of Transportation at 1-800-367-7623.
Here is some helpful information from the Virginia Department of Transporation’s website:
Speed-limit signs are installed on VDOT-maintained roadways following a traffic engineering study.
That study assesses several factors, including:
Once the study is complete, a recommendation is made to the commonwealth transportation commissioner for approval.
To request a study and posting, contact your local VDOT residency.
VDOT can only provide studies for public roads. Public roads are identified by the black and white route number signs at an intersection. Have the route number for the road study available when requesting a study.
You can find more information by visiting the U.S. Department of Transportation Federal Highway Administration’s website: Road Symbol Signs
VDOT has adopted the federal Manual on Uniform Traffic Control Devices (MUTCD). Sign information, including placement, is listed there. VDOT also has adopted a Virginia Supplement to the MUTCD. Further information on the MUTCD and Virginia Supplement can be found here.
Revenue recovery is the process of obtaining financial reimbursement for the cost of providing medically necessary ambulance transportation. Medicaid, Medicare, and most other private insurance policies (health, auto, and/or homeowners) allow for reimbursement for this service. Spotsylvania County has implemented this program to seek reimbursement of these funds that are being reinvested in our fire, rescue, and emergency management system to address the growing needs of our combined system.
County residents who do not have any insurance and qualify for compassionate billing can submit a Compassionate Billing Form (PDF), and fees will be waived. Other county residents can also apply for a waiver to determine if they qualify.
In accordance with the Compassionate Billing Policy (PDF), the county's billing service will attempt to gain all information required to show the medical necessity of the transport. However, if the claim is ultimately rejected, the department will consider the charge uncollectable for county residents.
The Compassionate Billing Policy (PDF) addresses this matter. If this occurs with a non-county resident, it is the intent of the county to bill for those services to seek reimbursement. Again, if residents and non-residents qualify for the Compassionate Billing Waiver (PDF), they can submit the appropriate paperwork.
Several billing vendors advised that this should not occur, as most if not all policies do not have a limit on emergency transports related to EMS service. If this did occur, the locality could decide to waive some or all of the charge for residents based upon the circumstances. Under Spotsylvania's Compassionate Billing Policy (PDF), additional fees would be waived.
Spotsylvania's billing company will not pursue payment recovery through a debt collection agency without the expressed authorization of the County Administrator or his designee.
Regarding the discussion among staff regarding an Office of Inspector General (OIG) opinion that surfaced last year. This opinion relates to the jurisdiction being able to use any taxes (real or personal property) to qualify as the co-pay for county residents. To clarify, the county is utilizing the OIG opinion for its residents, so the out-of-pocket expense for the co-pay will not need to be paid for by county residents.
We know that some residents have expressed concern about some people who cannot afford to pay for this service and/or do not have any form of insurance. Specifically, they feel some people will hesitate in calling for assistance from the EMS crews when they have an emergency. The ability to pay will never be considered when providing service.
Under the Compassionate Billing Policy (PDF), no one will suffer financial hardship as a result of a necessary emergency medical transport. When residents need emergency assistance, they should call 911 without hesitation. Also, based upon the localities we have contacted, they have all reported that there has not been a decrease in call volume but in some cases call volume has increased.
If you or family members are not transported, there will be no bill for services rendered. Revenue recovery is based on what is termed "loaded service", whereby someone is actually transported.
Funds have been and continue to be reinvested into our combination fire, rescue, and emergency services system for countywide improvements per the Spotsylvania County Board of Supervisors' action on April 5, 2005.
Other localities have noticed a slight decrease in donations for an initial period of time. We were told that within a couple of years the donations do return to pre-revenue recovery levels. Some localities have set aside some of the funds generated by the program, and if the volunteer agencies demonstrate there has been a reduction of donations, the locality will make up the difference. Two of the localities surveyed (Chesterfield and Roanoke) have advised that the volunteer agencies have not demonstrated any reduction in donations.
Many automobile insurance policies and homeowners' insurance policies provide some form of coverage if the insured was injured and required transport by ambulance, per information provided to staff by several billing companies. County staff recommends that citizens review their insurance coverage to verify their limits of coverage under each policy. In speaking with the billing contractors, they routinely bill health insurance first, then auto, and lastly any other form of insurance.
Spotsylvania County contracts this service out to a private company to handle the process. After patient care is provided, insurance information will be obtained routinely, often at the hospital. Spotsylvania County will waive co-payments and deductibles for county residents.
Non-insured residents will receive an initial statement from the billing company, while insured residents will receive an explanation of benefits (EOB) from their insurance company. Non-insured residents may apply for the Compassionate Billing Waiver (PDF). (Please refer to the Compassionate Billing Policy (PDF))
Yes, only county residents will have their co-payments and deductibles waived by using the Compassionate Billing Form (PDF).
Spotsylvania County Utilities (SCU) Maintenance Crews perform preventive maintenance cleaning of the county-owned sanitary sewer mains. The work is done to prevent mainline stoppages and potential backups.
Cleaning is accomplished using a high-pressure water jet to remove buildup within the sewer lines. This cleaning creates a vacuum in the sewer system, and in rare occurrences, can pull water out of your toilet(s) if you do not have a backflow device installed on your sewer line. After the vacuum is released, the water rushes back into your toilet(s), and on rare occasions, may splash out of the toilet bowl.
Closing your toilet lid/lids during this process will greatly reduce the possibility of any negative issues. Therefore, we ask that you make sure that your toilet lid(s) remain down, with a towel draped over the toilet lid(s) as an added precaution, during the time that we are in your area cleaning.
Message boards will be set-up one to two days in advance in the area(s) where sanitary sewer line cleaning is taking place. You can also view the Utilities News (LINK) for more details. Generally, scheduled sanitary sewer line cleaning takes place Monday - Thursday, 7:30 a.m. - 3 p.m. with the exception of holidays.
Closing your toilet lid(s) during this process will greatly reduce the possibility of any negative issues. We ask that you make sure that your toilet lid(s) remain down, with a towel draped over the toilet lid(s) as an added precaution, during the time that we are cleaning in your area.
If you experience any issues when sanitary sewer line cleaning is taking place in your area, please contact the Maintenance Crew working in the area and they will gladly assist you. If you are unable to locate the Maintenance Crew, please call the Spotsylvania County Utilities Office at 540-507-7300, option 2. The Spotsylvania County Utilities Department wants you to know that we are doing our best to serve you, the community and the environment every day and regret any inconveniences to our customers; however, this maintenance is necessary to enhance service reliability.
Spotsylvania County Utilities conducts sanitary sewer smoke testing to locate problem areas within the overall sanitary sewer system. A Sanitary Sewer Smoke Test is a sewer inspection method in which a non-toxic smoke is blown into a blocked off pipeline segment to see where the smoke emerges. The smoke makes its way through all the connected pipes in that sanitary sewer segment, helping locate pipe leaks, broken manholes, cracks, uncapped lines, and more. If the sewer is in good condition, then the forced smoke will emerge from manhole lids and roof vents along the line. If the line has defects, the smoke will find the break and try to escape through the break.
During smoke testing, you may see smoke coming out of grass, utility boxes, cracked pavement, and more. A defect in an underground sewer pipe may allow smoke to escape up through the ground. Smoke doesn't always originate at the spot where the smoke plume emerges. Sometimes smoke will escape through a defect in the sanitary sewer line, then travel or migrate along the pipe until it finds a way to rise to the surface.
Each test typically lasts about 15 to 30 minutes depending on the size of the segment being tested.
No. The smoke used for this type of testing is non-toxic and non-hazardous, has little odor and creates no fire hazard. It is manufactured specifically for this purpose.
The smoke SCU utilizes is commonly used in the industry and while it is not considered harmful, it is recommended to avoid prolonged periods of exposure. Should smoke appear from a drain or vent inside your residence, open windows and ventilate well to dissipate the smoke.
The smoke should not enter your home or building unless you have defective plumbing or seldom used drains.
It is possible that smoke can enter through a drain trap which has dried out or some other plumbing defect, such as inadequate, defective or improperly installed vents or pipes; or connections or seals in the wastewater drain system in and/or under your home or building are damaged, defective, have plugs missing or are improperly installed.
If you have any seldom used drains, it is recommended that you pour water in the drains to fill the trap and you should do this on a monthly basis. This will help prevent sewer gases or smoke from entering your home or building.
NOTE: IF SMOKE CAN ENTER YOUR HOME OR BUSINESS, THEN DANGEROUS SEWER GASES CAN ALSO ENTER THE STRUCTURE.
If smoke can enter through faulty plumbing, the potential exists for sanitary sewer gases to enter your home or business. If this occurs, you should consult a licensed plumber to make repairs to your private property plumbing.
If smoke enters your home or building, open windows and/or doors to allow ventilation and note the location of the smoke emission. Smoke should clear in a few minutes. Exit the building and contact a member of the smoke testing crew working in your area. The crew member will be pleased to assist you with locating where the smoke may be entering the structure.
Please keep in mind, smoke should not enter your home or building. If smoke enters the structure, then it is an indicator that you have defective plumbing or dry drain traps. While the crew member is pleased to assist you with investigating where the smoke may be entering the structure, you are advised to consult with a licensed plumber to make repairs to your private property plumbing.
If you have seldom used drains, it is recommended that you pour water in the drains to fill the traps, which will help prevent sewer gases or smoke from entering the building. You should do this on a monthly basis to keep the traps from becoming dry.
Message boards will be set-up one to two days in advance in the area(s) where sanitary sewer smoke testing is taking place. You can also view the Utilities News (LINK) for more details. Generally, scheduled sanitary sewer smoke testing takes place Monday - Thursday, 7:30 a.m. - 3:00 p.m. with the exception of holidays.
During smoke testing, field crews force smoke into the sanitary sewer. During these tests, the possibility exists for smoke to enter a residence or business due to infrequently used drains or a defect in the private property sewer pipes.
A drain trap is the S-shaped curvature or elbow in the pipe that exists to capture and hold water in the trap's curve. This water in the trap creates a type of seal and blocks gases from rising up through the drain and into the home. This trap will also keep the smoke from entering the building. A dry drain trap could be found in drains which are not used regularly and the water has evaporated.
Water should be ran in these isolated areas monthly to maintain the drain seal in proper operating condition.
If smoke testing is taking place in your area, you should check to see that all drain traps under basins, washing facilities and floor drains contain water; simply flush toilets and run or pour water into all drains, including unused fixtures and floor drains.
Yes, smoke alarms may be activated during smoke testing if the smoke enters your home or business. If the smoke enters the building, open windows and doors for ventilation. If you are not sure or have any doubts about the smoke, call 911.
Remember, if the smoke enters your home or business, this is an indicator that you have dry traps or defective private property plumbing.
No. Inspections crews do not need to enter your home unless smoke is present and you want them to help identify the defect. You are not required to allow entry to our crews.
Over the next 24 months, our partnered Installation Contractor will be installing automated smart meters throughout the County. With this new system, Spotsylvania County Utilities will be able to provide you better visibility and tools to help you manage your water usage, identify potential leaks quicker and ultimately save money.
The key differences between our current metering system and our new advanced metering infrastructure (AMI) system are the following:
A smart meter is part of a system that uses wireless radio frequency and cellular technology to send your meter readings to the County. All water meters are scheduled to be replaced with state-of-the-art meters by the end of 2020.
The decision to implement the new system was driven by its ability to help the County's Water Department automate the collection of meter readings, provide customers with a better understanding of their water bills and identify leaks that are responsible for much of the system's treated water loss. Customers will have more control over their water bills and the County will be able to improve service and operate at a greater level of efficiency.
This technology offers more consistent and accurate readings and 24-hour leak detection. After installations are completed throughout the County, customers will have access to a web portal allowing customers to easily monitor their water consumption, compare current usage to previous periods, set e-mail and text alerts and set budget and conservation goals.
Spotsylvania County Utilities pays for the costs of the meters and their installation.
Whenever a new meter is installed, either a smart meter or a manual-read meter, there is a chance that your bill may increase. Many of the water meters in Spotsylvania County are more than 20-years old and at the end of their functional life. As meters age, their accuracy begins to decline. The new meter will accurately reflect your consumption, and as a result, may report higher billable water usage.
For more information, please call Customer Service at (540) 507-7300, press option 2. Or, you may email firstname.lastname@example.org.
You will continue to receive your bill on the same cycle.
Should you have any questions, please contact Customer Service at (540) 507-7300, press option 2.
A smart meter measures how much water is used every hour instead of on a monthly basis. The readings allow the County to manage overall system demand and detect any problems, such as water leaks, very quickly.
Your new meters use wireless radio frequencies - just like wireless Internet and cable TV - to send and receive the information from the County. The meters and communication network meet all federal safety standards and codes.
Postcards were mailed to Spotsylvania County Utilities customers prior to the start of the upgrade project. Crews will also be hang a door tag at each location once the meter has been upgraded. During the installation, the authorized installation contractor will be wearing identification, and their vehicles will be marked with "Authorized Installation Contractor" magnets.
For more information, please call Customer Service at (540) 507-7300, press option 2. Or you may email email@example.com.
If the residential or commercial property has an existing connection, an application for service is required to establish water and sewer services at the property address. Please note, Spotsylvania County Utilities does not initiate water and sewer services by telephone.
You can find the application here. Apply for Water and Sewer Service (LINK). Please note this application is not an online application. It will require completion with signature(s) as well as required back-up documentation.
All new tap, meter and service connections require an application and authorization prior to connection through Spotsylvania County Utilities Engineering and Construction Division. All applicable New Connection (Developer) Rates and Fees apply. Please visit the Development pages for more information or call (540) 507-7300, option 1.
Spotsylvania County Utilities generally processes completed applications for water and sewer services to existing connections within one business day. In order for the application to be processed, all required documentation must be received.
For more information, please see Apply for Water and Sewer Service (LINK) or call the Customer Service department at (540) 507-7300, press Option 1.
All new service connections require an application and authorization prior to connection through Spotsylvania County Utilities Engineering and Development Division. For more information, please visit the Development pages (LINK).
To establish an account for water/sewer service to an existing connection, the following is required:
**All Rental Lease Agreements must be signed by the Property Management/Owners of the property AND it must be signed by all individuals listed as Tenants to be considered a valid lease. In addition, the lease agreement should also indicate the tenants are responsible for utilities.
For more information, please see Apply for Water and Sewer Service (LINK).
Spotsylvania County Utilities does not transfer services from one location to another. A new application is required. Please see the Apply for Water/Sewer Service page (LINK) for more information.
Be sure to let Spotsylvania County Utilities know that you want to stop service at your previous address after your move (or at anytime you are ready). Please call the Customer Service department at (540) 507-7300, press Option 1.
To request a water and/or sewer tap, meter, and service connection, please email firstname.lastname@example.org.
Please include the following information in your email:
Your request will be sent to the Engineering and Construction Division for review. This review generally takes one to three business days. If water and/or sewer service is available to the property address, they will send you a quote and further instructions about how to proceed to obtain water and/or sewer at the property address.
You may stop water/sewer service at your property address and close your customer account by completing the online form: Stop Water / Sewer Service. If you have any problems submitting your information or if you have any questions regarding service, please call 540-507-7300, Press Option 1.
If you are moving, please contact the Spotsylvania County Utilities department to stop service at your current address. Please call the Customer Service department at (540) 507-7300, option 1. You will be asked to verify your account and to provide a forwarding address for your final bill.
Spotsylvania County Utilities does not transfer services from one location to another. If you are moving to a location that Spotsylvania County Utilities provides service, a new application for the new address will be required. Please see Apply for Water / Sewer Service (LINK) for more information.
Water main flushing clears mineral deposits and sediment from water pipes by flushing water through fire hydrants. The main difference between normal flushing and unidirectional flushing is that the crews will now control the direction and velocity of the flow in the pipes. During the unidirectional flushing process, crews will be operating system valves to direct flow through specific pipelines. This process usually takes longer than normal flushing as the field crew will be working in a meticulous order through the system.
Customer in the immediate vicinity of where flushing is taking place may experience a temporary drop in water pressure. If this does occur, please be aware that Spotsylvania County Utilities crews are diligently working to minimize any inconvenience caused to you by the flushing process. Flushing typically Monday - Friday during the day.
You can use the water while we are flushing on your street. Please be aware, however, that the flushing process may stir up particles and sediment that may have accumulated over time in the water main. If you use water while we are flushing you may notice discolored water. If you experience discolored water, customers are advised to flush faucets with cold water for a few minutes until the water runs clear. Customers should also check the water before washing white clothing. If discoloration persists, please call (540) 507-7300, Option 1, M-F, 8:00 a.m. - 4:30 p.m. or after business hours and holidays call (540) 507-7340.
You may also experience low water pressure while flushing is taking place. If this happens, your water pressure will return to normal once the flushing has ended on your street.
Our experience has ranged from 20 minutes to an hour or possibly longer and is dependent on a variety of factors. Factors include the age of the water main, the type of pipe, the length/diameter of the water main being flushed, and if any sediment buildup is present. The time is ultimately determined by the turbidity (clarity) of the water being flushed.
Message boards will be set-up one to two days in advance in the area(s) where unidirectional flushing is taking place. You can also view the Utilities News (LINK) for more details. Generally, scheduled unidirectional flushing takes place Monday - Friday, 8:00 a.m. to 3 p.m. with the exception of holidays.
As Spotsylvania County's population grows and water demands rise, it is becoming increasingly important to manage not only the water supply and treatment, but also the demand on an ongoing basis. One tool water utilities use to manage demand is to develop a comprehensive water conservation program. Water conservation is broadly defined as the beneficial reduction in water use, waste and loss. The ultimate goal of water conservation is not to prevent water use, but to maximize efficiency and the benefit of each gallon used.
The Spotsylvania County Utilities Water Conservation Initiative is a result of a study the County conducted to determine appropriate conservation programs based on Spotsylvania County's demand projections and customer characteristics.
The U.S. Water Resources Council defines water conservation as activities designed to reduce the demand for water, improve efficiency in use, reduce losses and waste of water, and improve land management practices to conserve water. In short, water conservation is the reduction of water usage or reducing its waste and loss.
Efficient water use is often considered the minimal amount of water that is technically and economically feasible to achieve an intended function. Water efficiency accomplishes more with less by using the best available technology and using water in smarter and more innovative ways.
Water waste and water loss mean two different things.
Less than 3 percent of the water on Earth is fresh; much of that is unreachable in glaciers, icecaps, or deep in the earth. The depletion of these dwindling water supplies degrades the natural environment and can necessitate costly water projects. Water conservation practices, such as efficient appliances and fixtures, behavioral changes, and changes in irrigation practices, can reduce water consumption by as much as a third.1
Water Conservation and demand management continue to be important components of the management of our long term drinking water supply. The benefits of lower demand are:
1"Water Conservation," <https://www.greenbiz.com/research/report/2002/08/02/water-conservation>, accessed on October 16, 2019.
There are simple changes you can make to your daily routine that can add up to big savings.
Learn more here: Water Saving Tips
Every business is different and every solution is different. Some suggested activities that can help most businesses reduce water use include:
By following the voluntary lawn and landscaping watering schedule in the summer, you can help maintain adequate water pressure and volume for you and your neighbors while also being a friend to the environment.
* Customers may irrigate on Wednesday as an alternate day.
Please avoid watering between peak demand hours of 5:00 a.m. and 9:00 a.m.
To learn more, check out this page: Voluntary Watering Schedule
Beginning March 20, 2020, a slight change will be made in the water treatment process to facilitate an effective flushing program. The purpose of this temporary change in the process, which occurs annually in the Spring, is to help ensure a high level of disinfection in our community’s network of water mains.
During this period, customers may notice a slight chlorine taste and smell in their tap water. The difference in taste and smell is the result of a switch to disinfection using free chlorine, which is a more aggressive disinfectant than the chloramines used during the rest of the year. This temporary change in the water treatment process is important because it keeps bacteria from forming resistances to the usual disinfection process.
From March through May, our crews will open hydrants thoughout our service area in brief intervals in order to draw water more forcefully through the distribution system. This helps to dislodge sediment that may have collected in water mains over the past year. Crews will work each day, Monday through Friday (excluding holidays), from 7:00 a.m. until 3:30 p.m.
Customers are notified about the 2020 flushing program via bill insert and notices are posted in the local newspaper, The Free Lance Star.
To learn more about the Water Main Flushing Program, please view the Annual Water Main Flushing Program (LINK).
The Annual Water Main Flushing Program typically takes place in the Spring in the areas and subdivisions that are served by Spotsylvania County Utilities. Private water systems and mobile home parks will not be flushed as part of this program.
Flushing generally starts in March and ends in May each year. Please check the Annual Water Main Flushing Program page for the estimated schedule. Please keep in mind the schedule can change because it is never known how long a system will take to flush clean. In addition, other emergencies arise from time to time which requires the attention of the crews and will prevent them from flushing. Therefore, the flushing may be extended a couple of weeks depending on circumstances. During the flushing season, crews work each day, Monday through Friday (excluding holidays), from 7:00 a.m. until 3:30 p.m.
Customers are encouraged to check the Annual Water Main Flushing Program (LINK) for updates.
During the flushing period, a slight change is made in the water treatment process to facilitate an effective flushing program. Chlorine combined with ammonia is known as chloramines. Throughout most of the year, chloramines (also known as combined chlorine) are added to the water as the primary disinfectant. During the spring flushing program, chlorine is added in an uncombined state (commonly referred to as free chlorine). This temporary change in the water treatment process is important because it keeps bacteria from forming resistances to the usual disinfection process.
Free chlorine is quicker acting than combined chlorine, which allows it to react with sediments suspended during flushing. Chloramines tend to take longer to react, but are stable in the water for longer periods of time which is the reason that they are used the majority of the year. Colder water allows the free chlorine to stay in the water longer and it is the reason that flushing occurs during cold water periods in the Spring.
Depending on your usage patterns and location within the water distribution system, it could take up to a week for your drinking water to transition from combined to free chlorine at the beginning of the flushing program, or from free chlorine to combined chlorine at the conclusion of the flushing program.
You may notice a chlorine taste and odor in your drinking water while free chlorine is utilized. If you are especially sensitive to the taste and odor of chlorine, try keeping an open container of drinking water in your refrigerator. This will enable the chlorine to dissipate, thus reducing the chlorine taste. Remember – drinking water has a shelf life! Change out the water in your refrigerated container weekly.
Please note: If you have an aquarium or pond, always test the water you add to your aquatic environment to be sure it is free of chlorine before adding fish or other animals. Chemical additives with directions for removing either free chlorine or chloramines from water for use in fish tanks or ponds are available at pet/fish supply stores. See our Water Quality Reports (LINK) for more information.
Chloramines are a disinfectant used in drinking water to remove bacteria and viruses.
Free chlorine is also used to disinfect drinking water, but it is stronger disinfectant than chloramines.
Spotsylvania County Utilities disinfects with chloramines most of the year. Chloramines are more stable than free chlorine and remain in the distribution system for a longer period of time. However, free chlorine kills any bacteria or viruses in the water distribution system that have developed resistances to the chloramines typically used to disinfect drinking water.
About 1 month (March 20, 2020 to April 17, 2020)
Yes, Applied appropriately, both free chlorine and chloramines are safe and effective disinfectants. Spotsylvania County Utilities communicates regularly with the Virginia Department of Health (VDH) and strictly follows its guidelines on the minimum and maximum chlorine levels. Both forms of chlorinated water are safe for people and animals to drink, for cooking and bathing, watering lawns and plants, and for all other common uses. However, precautions must be taken to remove or neutralize chloramines and free chlorine during the kidney dialysis process, in the preparation of water for fish tanks and ponds, and for businesses requiring highly-processed water. A de-chlorination procedure optimized for removing chloramines will also remove free chlorine.
Both free chlorine and chloramines may harm kidney dialysis patients during the dialysis process if they are not removed from the water before it passes into the bloodstream. Because dialysis centers use special water treatment processes to prevent adverse impacts to patients during dialysis therapy, Spotsylvania County Utilities notifies all centers in its service area about the conversion to free chlorine each year prior to the change of disinfectant. Like everyone else, dialysis patients may drink water treated with either free chlorine or chloramines because the digestive process neutralizes these chemicals before they enter the bloodstream.
The use of free chlorine may result in a bit of a chemical odor in your water or smell slightly like water in a swimming pool. Each individual customer has his or her own sensitivity level to the taste and/or odor of free chlorine, though many detect no change at all.
Some older household plumbing and water heaters may incorporate rubber materials and parts, which can degrade over time. Ask for chloramines-resistant parts, which are readily available at hardware supply stores or from your plumber, when replacing rubber plumbing materials. Chloramines-resistant parts will be effective regardless of the type of chlorine used.
The taste of chlorine can be removed by boiling water, adding a bit of lemon juice, or filling a container with water and leaving it open to vent.
Pool owners must maintain the same chlorine level in water treated with either free chlorine or chloramines to prevent algae and bacterial growth. Pool supply stores can provide pool owners with more information.
Spotsylvania County Utilities will forcefully draw (flush) the free-chlorinated water through fire hydrants connected to its water distribution system throughout the areas that it serves. This process dislodges sediments and minerals that may have collected in water mains since the previous year’s flushing.
Most customers will not see a drop in water pressure. If a change in pressure does occur, it usually lasts for only 30 minutes or less.
The flushing process can stir up sediments and minerals in water mains, occasionally resulting in some short-term cloudiness. If you encounter this condition, please run cold water from your tap until the cloudiness dissipates. If your water looks cloudy for an extended period of time, please contact Spotsylvania County Utilities Customer Service Department at (540) 507-7300, Press Option 1, or email email@example.com.
For more information, please see our Water Quality Reports page or email firstname.lastname@example.org.
A cross-connection is any physical connection between a potential source of contamination and any drinking water system piping. Examples include lawn irrigation and fire suppression systems.
For more information, please visit Cross-Connection & Backflow Prevention (LINK).
Backflow is the flow through a cross-connection from a potential source of contamination back into the drinking water system.
There are two main causes of backflow: backsiphonage and backpressure.
Any unprotected or inadequately protected cross-connection on your premises could contaminate the potable water supply for your customers, employees and even neighboring homes and businesses. Severe illnesses have resulted from cross-connection contamination events that could have been easily prevented.
You are responsible for all unprotected or inadequately protected cross-connections on your premises and liable for any damages or illnesses they may cause. In cases where business owners have been proven at fault for cross-connection contamination events, judges and juries have awarded plaintiffs substantial monetary damages.
Each cross-connection must be eliminated or properly protected by an approved backflow preventer. All work done on the internal plumbing system of your facility must be performed by a state-licensed plumber. Any changes to your plumbing must be approved by your local plumbing inspector.
Virginia Law 12VAC5-590-610 Owner Requirements:
Spotsylvania County Utilities is responsible for maintaining records on testable backflow prevention devices connected to the public water distribution system, enforcing state laws regarding proper installation/maintenance and sending out annual notices to property owners/responsible parties with testable backflow devices due to re-certification.
Households or businesses that receive water and/or sewer bills from Spotsylvania County Utilities who meet the program eligibility criteria.
The rules and regulations associated under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") will govern the use of the COVID-19 Utility Assistance Funds.
Your Spotsylvania County Utilities water and/or sewer account must be an open account, at least 30 days past due, and the past due amount must have occurred between March 1, 2020, and November 30, 2020, to be considered for relief under this program.
For Residential (Household) Applicants:
For Non-Residential (Business) Applicants:
The completed Customer Intake Form (application) is required, submitted by the deadline of January 10, 2021.
Residential (Household) Customer Intake Form
Non-Residential (Business) Customer Intake Form
Direct assistance payments will be split equally based upon the number of eligible applicants.
Spotsylvania County Utilities Customer Service Representatives are available to assist applicants Monday through Friday from 8:00 a.m. to 4:30 p.m. Due to the COVID-19 pandemic, the office is not open to the public for the safety of our customers and our employees. Please call 540-507-7300, Press Option 1.
The deadline to apply is Sunday, January 10, 2021.
The rules and regulations associated with the CARES Act govern the timeline for which funding assistance can be distributed. All applications must be received by Sunday, January 10, 2021, in order for the department to meet the stringent deadlines of the program. Any application made after the deadline cannot be included in the program.
Funding is designed to be a one-time opportunity, with only one direct assistance payment per household (for residential) or account holder and their successors (for non-residential). Applicants meeting eligibility criteria will receive a direct assistance payment reflected within the next billing period. Please keep in mind that the cause of economic hardship MUST be due to the COVID-19 pandemic and any other reasons do not qualify for the COVID-19 Utility Assistance Funds.
Sign up for WaterSmart to monitor your account, get leak alerts and see your usage. You will need your 12-digit account number on your billing statement and your zip code to access your information.
View the online portal for our WaterSmart Program to track your water usage, receive notifications for possible leaks, and pay your bills. You will need your 12-digit account number from your billing statement and zip code to access your information.
WaterSmart Online Portal
FOG stands for Fats, Oils, and Grease, all of which can severely damage your sanitary sewer system. Fats, oils and greases are natural by-products of the cooking and food preparation process. For more information about FOG, view the Fats, Oils & Grease page.
Fats, oils, and grease, known collectively as FOG, represent the most serious enemy of our sewer lines. FOG poured down the drains forms large, thick grease balls that accumulate inside sewer pipes. As the FOG builds up, it restricts the flow in the pipe and can cause untreated wastewater to back up into homes and businesses, resulting in high costs for cleanup and restoration.
Important! When a sewer backup occurs to the private property, the homeowner or business owner is responsible for the cleanup.
If you suspect you have a sewer backup, remember to call Spotsylvania County Utilities first. A qualified technician will be dispatched to help you evaluate the problem. For more information, view the Report Sanitary Sewer Backup or Stoppage page.
For more information about FOG, view the Fats, Oils & Grease page.
FOG sticks to the sides of pipes and eventually clogs them. This backs up the pipes and causes sanitary sewer overflows (SSOs), possibly in your home and yard, or into your business establishment. SSOs can release bacteria, viruses, and other pathogens that may be dangerous to human health. The sewage may be released into your home or business, or into our waterways, streets, and parks. SSOs are unpleasant and expensive to clean-up, and if they occur on private property, it is you, the property owner, who is responsible for the clean-up.
If the County is responsible for a clean-up, manpower and money are wasted on something that could have been avoided. The costs associated with SSOs are not limited to the public utilities clean up costs of containment, removal, and disposal of contaminated materials, emergency line cleaning, disinfectants, sampling and testing, record keeping and documentation, public notification, EPA and VDEQ enforcement actions. The non-direct costs may include media-related costs, property damages, public relations, insurance, exposure to untreated wastewater (pathogens and viruses), and decreased tourism.
Households and Businesses can help prevent FOG buildup in the sanitary sewer lines and mains. Here are some tips.
COOL IT. CAN IT. TRASH IT.
Photo Courtesy of Goldstreet Design Agency, Inc.
For more information, view the Fats, Oils & Grease page.
First, call Spotsylvania County Utilities. View the Report a Sanitary Sewer Backup/Stoppage page.
If you suspect a sanitary sewer line or drain stoppage, or you are experiencing sanitary sewer backup or overflow, contact the Spotsylvania County Utilities department immediately. Be sure to contact Spotsylvania County Utilities first. A qualified technician will be dispatched to help you evaluate the problem.
If you are experiencing a sanitary sewage stoppage, sanitary sewer backup or overflow, do not run any water or chemical agents down the drains or plumbing lines until Spotsylvania County Utilities has had the opportunity to respond. Remember to call Spotsylvania County Utilities first. To learn more about our policies, please view the Reported Sewer Backup Policy (PDF).
A qualified technician will be dispatched to help you evaluate the problem. They will determine whether the blockage is on your property or Spotsylvania County Utility property. If the blockage is occurring on County property and cannot be traced exclusively back to your property, then the County will work to repair the County infrastructure. If the blockage is on your property, you can consult with a plumber to fix the issue.
Wait until the oil in your deep fryer at home has completely cooled and use a funnel to pour the oil into a container. If you are not planning to reuse the oil, seal the container tightly, and put it in the trash. Never pour oil down your home’s plumbing or into a storm drain.
A sanitary sewer lateral is the pipe that carries sanitary waste from the plumbing system in a home or business to the public sanitary sewer main. The sanitary sewer lateral is located on your private property while the public sanitary sewer main is typically located in a public right of way (public streets) or a dedicated County easement located on private property. Sanitary sewer laterals are typically 4" to 6" in diameter and public sewer mains are 8" and larger in diameter.
A sanitary sewer lateral is an underground pipe that is part of your home’s plumbing. It is also referred to as a private sewer line or private sanitary sewer lateral. If you own your home, you also own your lateral from the end of your home’s internal plumbing to the connection with Spotsylvania County’s sewer main. You are responsible for maintaining your lateral, just like other pipes in your home.
Many homes have sewer lateral cleanouts. A cleanout is a vertical pipe from an underground lateral to the surface. A sewer cleanout is a point of access where the sewer lateral can be serviced. It usually is 4" in diameter and has a tight-fitting steel or plastic cap over it. If you are not successful in locating your sewer cleanout, you either do not have one or it may be buried under dirt. A plumber can assist you with locating it. If your home does not have a sewer cleanout, you may want to add one as it allows you or your plumber quick access to stop a mess and costly sewage backups into your home.
The property owner is responsible for all maintenance, operation, cleaning, repair, and reconstruction of the private sewer lateral from the building/house on the property to the point of connection the Spotsylvania County’s public sewer main.
Broken sewer laterals can allow tree roots or debris into the pipe, which may cause blockages, building backups, or overflows in the environment. Leaking pipes can also allow wastewater to reach groundwater, which may contribute to water pollution.
Defects and prohibited connections to private sanitary sewer laterals allow rainwater to enter Spotsylvania County’s public sewer system. This extra water costs more to treat and it may overload the public sewer system causing overflows. Improper connections include roof downspouts, groundwater sump pumps, foundation drains, and drains from window wells, driveways, etc.
Help protect your property and the environment by following these tips:
Did you know that if sewage backs up into your home, insurance does not generally cover the resulting damage and clean-up costs? In most instances, if a back-up occurs, the homeowner is responsible for repair, clean-up, and replacement costs. Most insurance companies offer optional back-up coverage on homeowner’s policies to protect your home for a potential sewer back-up. Please contact your insurance agent for coverage premiums and deductibles.
A Sanitary Sewer Overflow, commonly referred to as an "SSO." An SSO is an overflow of untreated or partially treated sewage from a sanitary sewer system.
SSOs occur occasionally in almost every sewer system. Causes of SSOs include, but are not limited to:
You should avoid contact with any water or other contents released from the sanitary sewer system as a result of an SSO and immediately report it to Spotsylvania County Utilities.
8:00 a.m. - 4:30 p.m., Monday through Friday: Please dial (540) 507-7300, Press Option 2.
After business hours, weekends and holidays: Please dial (540) 507-7340 or (540) 507-7350.
Spotsylvania County Utilities has invested significantly and continues to invest in sewer improvements to reduce the likelihood of SSOs by:
Unfortunately, overflows cannot be prevented entirely. The EPA writes that "a few SSOs may be unavoidable. Unavoidable SSOs include those occurring from unpreventable vandalism, some types of blockages, extreme rainstorms, and acts of nature such as earthquakes or floods."
The Virginia Department of Environmental Quality (VDEQ) requires that all SSOs greater than 1,000 gallons be reported to the Department within 24 hours of discovering the SSO has occurred. Regardless of the size of the SSO, VDEQ also requires that any SSO that reaches a body of water and/or that results in a fish kill be reported. In addition, VDEQ requires that the area of a reportable SSO be marked with signs for at least seven days that the area has experienced an SSO. Finally, VDEQ maintains a Pollution Response Program (PREP) database, which is accessible to the public. This database shows all open SSO cases throughout the state, as well as a five-year period of record for closed SSO cases.
You can help prevent SSOs. Here are a few tips:
A water main is an underground pipe that delivers water to the customer’s water service lateral/pipe. If a hole or crack develops in the pipe, the water will typically find its way to the surface. Because the water main is under pressure, water will continue to flow until the break is repaired.
If you notice water leaking or pooling on a street, please call Spotsylvania County Utilities. If the street is within the Spotsylvania County Utility service area, a qualified technician will be dispatched to evaluate the problem. View the Report a Water Main Break page.
8 a.m. - 4:30 p.m., Monday - Friday: 540-507-7300, Press Option 1
After business hours, weekends, holidays: 540-507-7340 or 540-507-7350
Fluctuations in water and ground temperatures, the corrosiveness of soil, and the age and condition of a pipe can cause water main breaks. Pipes can also break if they are accidentally struck by heavy equipment or digging.
Before repairing a break, Spotsylvania County Utilities contacts Virginia 811 to locate and mark other utility lines (electric, gas, cable, etc.) that may be in close proximity to a damaged water main. After determining the exact location of the water main break, a Spotsylvania County Utility repair crew uses heavy equipment like a backhoe to excavate the affected area. If water needs to be turned off for a water main break repair, customers will receive little or no notice. The water can flood streets and private property causing damage and safety hazards and must be controlled as quickly as possible.
If a water main break is repaired beneath a roadway, the crew will cover the excavation site with gravel and sometimes a temporary asphalt patch. Depending on weather conditions, a Spotsylvania County Utility contractor will repave the impacted section of the road within six to eight weeks.
Factors such as type, size, and location make each water main break unique. As a result, the length of time required to complete each repair varies.
Spotsylvania County Utilities first repairs breaks that could cause the most damage or hardship. Breaks that affect a large number of people (i.e. entire subdivisions, apartment blocks, etc.), or institutions (i.e. hospitals, personal care homes, schools, etc.), or traffic on major roads will be the top priority.
After a water main break in your area has been repaired, you may experience pockets of air in your plumbing and some cloudiness or discoloration in your water. Running cold water from a bathtub faucet for five to ten minutes should clear your lines of any air or sediment. Be sure to run the cold water from the highest level of the house and we recommend a faucet that does have an aerator screen.
If your faucet continues to sputter or your water remains cloudy after you run cold water through the tap, please call Spotsylvania County Utilities for assistance.
For the most up-to-date Water Quality Reports, visit the Water Quality Reports page annually. Water Quality Reports are posted at the beginning of June for the previous year.
Regulations are made by both federal and state agencies. The Safe Drinking Water Act (SDWA) passed by Congress in 1974 and amended in 1986 and 1996 is governed by the United States Environmental Protection Agency (EPA).
Within the EPA, the Office of Ground Water and Drinking Water administers the drinking water program under the Public Water Supply Supervision Program. Their functions include:
Provided for int he SDWA is the intent that states accept primary responsibility for enforcement of their drinking water programs. Under these provisions, each state must establish requirements for public water systems at least as stringent as those set by the EPA. In Virginia, the agency is the Virginia Department of Health (VDH).
In addition to the SDWA, the EPA has promulgated several specific rules to address various types of water contaminant problems. Some of these rules are: Surface Water Treatment Rule, Total Coliform Rule, and the Lead and Copper Rule.
The water systems owned by Spotsylvania County Utilities are
Chemicals called disinfectants are added to drinking water at the treatment plants. Chloramines, the combination of ammonia and chlorine, form a stable bond that keeps a disinfectant residual throughout the entire distribution system. During the spring months, Spotsylvania County Utilities performs annual flushing with free chlorine instead of chloramines. Free chlorine is strong disinfectant that aids in the disinfection of the flushed water mains.
Annual Water Main Flushing
Water Quality Reports
For more information about Spotsylvania County Utilities water, visit: Water Quality Reports (LINK).
Substances used in vinyl garden hoses to keep them flexible can get into the water as it passes through the hose. These substances are not good for you or your pets. There are hoses made with "food grade" plastic that will not contaminate the water. Check with your local hardware or kitchen supply store for this type of hose.
Tap water must go through further treatment in order to be sued in a dialysis machine. Because the water comes into close contact with a patient’s blood, several substances like fluoride and chloramines must be removed from the water before it can be used. In general, it is the responsibility of the medical director of the dialysis unit to ensure and monitor the quality of the water used in dialysate.
Hot water generally comes from a hot water heater that may contain impurities that should not be ingested. Some of these impurities might be metals from household plumbing that are concentrated in the heating process. Additionally, these impurities from the household plumbing are absorbed more rapidly in hot water than cold water, causing the amount of impurities to be higher in hot water.
The disinfectant in drinking water will eventually dissipate even in a closed container. If that container housed bacteria prior to filling up with the tap wear, the bacteria may continue to grow once the disinfectant has dissipated. Refrigeration will help slow bacterial growth, but it will not stop it.
The chlorine in the water distributed by Spotsylvania County Utilities can be harmful to fish if not removed before placing in your aquarium. The County uses two types of chlorine: Free chlorine from March through May as part of our annual flushing program and chloramines, which is a chlorine and ammonia mixture. Consult with your local pet store on methods to remove chlorine and chloramines.
To learn more about the flushing program that takes place in the Spring, please visit the Annual Water Main Flushing Program page.
During the time of year when the water coming into the house is colder than the temperature inside the house, this phenomenon can occur. Cold water holds more oxygen than warm water does; consequently when the cold water from the water mains outside comes inside our warm homes and the water begins to warm, the oxygen has to escape. It does so through air bubbles which makes the water look milky. A visual example of this is to run water into a clear container, then the phenomenon described is occurring. The air bubbles are moving from the bottom to the top of the container to escape into the open atmosphere.
Ice cubes freeze from the outside in. Ice is formed from pure water (hydrogen and oxygen); therefore, minerals such as calcium and magnesium normally found in the water sometimes end up as visible particulates in the core of the ice cube. The white particles are not toxic.
The white residues are minerals that are found in water such as calcium. Over time and repeated water use, there may be build-up of the minerals on any item the water comes in contact with. There are commercial products that can be purchased to rid the surface of mineral build-up.
The pink/orange stains in the toilet are most likely bacteria called Serratia Marcescens. This type of bacteria is most frequently observed in toilet bowls, on surfaces in shower stalls, inside dishwashers, on tiles, in sinks, and in pet water dishes.
The bacteria will grow in any moist location where phosphorous containing materials or fatty substances accumulate. Serratia can grow in toilets where the water is left standing long enough for the chlorine residual disinfectant to dissipate. Serratia will not survive in chlorinated drinking water. To remove the bacteria in your toilets, clean them with bleach.
During this period of time, normally March through May, a slight change is made in the water treatment process in an effort to facilitate an effective flushing program. Throughout the year, chloramine (ammonia and chlorine) is added to the water as the primary disinfectant. During the Annual Water Main Flushing program in the Spring, chlorine is added in an uncombined state, commonly referred to as free chlorine. Free chlorine is a more aggressive disinfectant, and this temporary change in the water treatment process helps prevent bacteria from becoming overly resistant. Depending on your location within the distribution system and usage patterns, it could take up to a week for your drinking water to transition from combined to free chlorine at the beginning of March, or from free chlorine to combined chlorine at the beginning of June.
You may notice a chlorine taste and odor in your drinking water while free chlorine is utilized. If you are especially sensitive to the taste and odor of chlorine, try keeping an open container of drinking water in your refrigerator. This will enable the chlorine to dissipate, thus reducing the chlorine taste.
To learn more, visit the Annual Water Main Flushing Program page.
The Environmental Protection Agency sets national standards to protect public health. These standards are enforced in our state by the Virginia Department of Health (VDH). On a monthly and yearly basis, we submit water quality test results to VDH assuring them we are providing water that meets all safe drinking water standards. In addition, if there were ever a serious water quality problem, we would notify VDH immediately, as well as our customer, and work collaboratively with VDH to take prudent and corrective action.
Spotsylvania County Utilities consistently tests and monitors the water to make sure that it meets or exceeds the EPA’s safe drinking water standards.
A rotten egg or sulfur smell usually indicates bacteria growing in your drain or hot water heater. Disinfect the drain with a household-cleaning agent such as bleach. Next, run the cold water for a while. Fill a cup of cold water from the sink where you notice the odor, take the cup to another room to determine if you smell the odor in the cup of water. If you still detect the odor, it may be in the water heater. Most manufacturers recommend flushing their hot water heaters annually. Please check your manufacturer’s owner’s manual.
Another cause for odor is a dry trap. Water traps, sometimes called P-traps or S-traps, are commonly located near floor drains and laundry tubs and are underneath every sink in the house. They work trapping water inside the curve and blocking sewer gas from traveling back into the house. If the trap is dried out, the sewer gas has a clear path in the house. If the smell is coming from a sink, run the water for a few seconds to restore the water in the trap. If the smell is coming from a floor drain, pour a pitcher of water down the drain the restore the proper function. Traps dry out when they have not been used much, the air in the house if very dry, or there is a leak somewhere before the trap.
The water service lateral is an underground pipe that is part of your home’s plumbing. It is the pipe that runs from the County’s water supply into the home or business. For residences, this pipe is usually 1" in size and runs from the home to the meter barrel where the water meter is installed. If you own your home, you also own your lateral from the end of your home’s internal plumbing to the connection with Spotsylvania County’s water distribution system. Your water service lateral is generally referred to as a private line or pipe. You are responsible for maintaining your lateral, just like other pipes in your home.
The property owner is responsible for all maintenance, operation, cleaning, repair, and reconstruction of the private water service lateral from the building/house to the point of connection with the homeowner’s side of the water meter.
Spotsylvania County Utilities does not have any information about the plumbing to your home or inside your home. We do not have records with regard to how your plumbing lines are run, where your shutoff valve is, or where your pressure regulator might be. We did not install it and do not govern the plumbing code in Spotsylvania County.
Please keep in mind, if you call Virginia 811, the County’s infrastructure as well as other utility companies’ lines will be marked. No private lines are marked.
Spotsylvania County Utilities personnel are not plumbers and can not answer plumbing questions. It is advised that you contact someone that knows about plumbing or plumbing professional. You may also find it helpful to visit Adopted Codes for Spotsylvania County.
Spotsylvania County recently partnered with WasterSmart Software to offer our residents a modern digital portal where you can access detailed information about your household or business water use.
WaterSmart’s online customer portal offered by Spotsylvania County Utilities allows you to:
To register for this free service, visit: https://spotsylvaniava.watersmart.com/index.php/welcome. You will need your 12-digit water account number and zip code to register.
Spotsylvania County Utilities is proud to partner with WaterSmart Software, Inc. to provide customers with an innovative engagement portal and tailored home water reports to learn more about their water usage and ways to save water and money. With WaterSmart, your data is securely hosted in the Amazon Web Services (AWS) Cloud. WaterSmart’s application servers are protected by state-of-the-art building access controls, video surveillance, and 24x7 on-site security. And, AWS’s facilities and security procedures are regularly subject to independent 3rd party reviews and certifications.
WaterSmart creates daily backups of your data, and they regularly validate their documented restore and failover procedures. As an AWS customer, their servers are connected to multiple high-performance networks, uninterruptible power supplies, backup diesel generators, fire-safety systems, and a full-time operations staff to take care of any hardware problems.
WaterSmart supports SSL-encryption, uses best-practice password cipher policies, and maintains portal access logs to maximize your customers’ online security. WaterSmart’s Utility Analytics Dashboard employs role-based authentication to provide variable levels of access to administrators in the organization. WaterSmart monitors access through their engagement reports, or export the data to the reporting platform of our choice.
WaterSmart provisions each utility customer with its own private database schema and FTP space, eliminating the possibility of data corruption, entanglement, or privacy breach caused by data source co-mingling. Your utility and customer data is never available or visible to any other utility or their customers.
WaterSmart’s servers and your data are only accessible via SSH public/private key-pair authentication. Each key-pair is individually assigned to a WaterSmart employee to ensure safe provisioning and access control procedures. In addition, each WaterSmart staff member is required to sign a non-disclosure and confidentiality agreement prior to employment.
Once you complete the registration, you can sign up for alerts so that you can stay informed about leaks and other high usage events at your property address. Also, remember to check back periodically for new features in the portal.
The WaterSmart Customer Portal is a resource to help you better understand and manage your water use. It provides you with a social comparison, helps you track your use, and offers personalized recommendations for the most effective ways to save water.
You can customize your Customer Portal profile through the household Profile. You can find the Household Profile in the drop-down menu under your name in the right-hand corner. The Household Profile will ask specific questions about your household like:
Completing the Household Profile will improve the relevancy and accuracy of the Home Water Report generated through the portal.
WaterSmart generates Home Water Reports for customers that have registered through the WaterSmart Customer Portal. These reports are base on your water usage from monthly meter readings. This report is no a bill. These reports show your usage for a specific billing period, broken down into various ways, including gallons per day (GPD is an average of the gallons used in that period divided by the number of days in that period). These reports also show the water usage for that billing period compared to the same billing period in previous years, if the billing history is available. The Home Water Report will make suggestions on how to reduce your usage. Information about upcoming events are also included in the Home Water Reports.
Efficient household use is generally calculated as the 20th percentile of water use within a group of customers with similar characteristics who are grouped together for comparison. Average water use is generally calculated as the median of water use within similar groups. These groups are based on the number of occupants within a residential property, the size of the property’s irrigable area, and the type of residence. Other characteristics can be used to define the groups as well, such as geographical area.
A number of activities can lead to an increase or decrease in water usage over a period of time. Increases can possibly stem from guests in town, filling up a hot tub or pool, leaks inside or outside the home, or turning on the irrigation system in the summer. Decreases in water usage could potentially result from installing high efficient appliances, reducing irrigation schedules, fixing leaks, or members of your household moving out.
Curious about your usage? Feel free to call your Customer Service team at 540-507-7300, Press Option 1, or email us at email@example.com.
For your own information, check out the list below of various activities that consume an average of 100 gallons of water:
View more information on special events.
Fill out the application for the Keeping of Domestic Laying Hens as Accessory Use (PDF).
View the Overcrowding Regulations for Zoning Ordinances.
Mobile businesses require a Home Occupancy Permit to operate in the County. It is the responsibility of the mobile business owner to secure authorization from landowners to conduct the business at all locations. Business owners must also consult with the office of the Commissioner of Revenue to register the business.
Home child care operations are regulated by the State; therefore no permit from the County is required. Please contact the Virginia Department of Social Services to confirm what type of permit may be required for your operation.
As an independent consultant operating from you home, you must have Home Occupancy Permit. This is regardless of whether or not inventory is stored in your home. You must also contact the office of the Commissioner of Revenue to register your business.
All commercial signage is governed by County Code Section 23-5.8.2 and County Code Section 23-5.8.5. If the property is located within the Highway Corridor Overlay District (HCOD) all commercial signage is governed by the HCOD standards found in County Code Section 23-7.6.9. To confirm whether the property is located within the HCOD, please visit the Interactive Web Based Geographic Information Systems (GIS) Mapping system. Simply enter the property’s address or tax parcel Identification (ID) number and view the details tab.
As a quick reference, you can find the zoning of your property by visiting the Interactive Web Based Geographic Information System (GIS) Mapping system. Enter the property’s address or tax parcel number, view the Details tab. Please keep in mind that the zoning listed on the GIS is not the official Zoning Map. To confirm the zoning of a property, contact the Zoning Office at 540-507-7434 for staff to validate the information found on the GIS system.
In order to request a zoning confirmation letter, please provide a written request to include any specific information that must be addressed along with the fee payment. Requests will not be processed until the fee is paid which is the zoning confirmation fee plus the permit processing fee, please see current fee schedule. All checks are made payable to the Treasurer, Spotsylvania County. The typical processing timeline for confirmation letters is 10 working days. Please mail the request letter and fee to:Spotsylvania County Zoning Office9019 Old Battlefield BoulevardSuite 300Spotsylvania, VA 22553
Email Mary Chewning, the Records Custodian for the Zoning Office for information requests.
The Flood Insurance Rate Map (FIRM) update is administered by FEMA. FEMA is responsible for drawing and revising the maps and will adjudicate all appeals. Inquiries seeking technical guidance regarding appeals are directed to the FEMA Map Information eXchange (FMIX), toll free, at 1-877-FEMA-MAP. Spotsylvania County has participated in the review of the flood hazard data collected to prepare the updated maps and reviewed and commented on the preliminary maps once released. Spotsylvania County is responsible for public outreach and will serve as a point of contact for citizens with questions regarding the process.
The flood insurance federal mandate only applies to structures being mapped into the high risk flood zone with federally backed mortgages. If you have a federally backed mortgage on your home and the new maps identify your home within the high risk flood zone, flood insurance is required. However, other mortgage lender requirements may be more stringent. If a portion of your property is being mapped into the floodplain but your house is not, your mortgage company may still require flood insurance.
Contact your insurance provider for more information about this program or contact the National Flood Insurance Program (NFIP) Directly for a referral at 1-800-638-6620. Anyone who elects to purchase flood insurance prior to the preliminary maps becoming effective are eligible for NFIP’s Preferred Risk Policy, which is at a reduced rate. In order to secure the reduced rate, the insurance must be purchased no less than 30 days before the New Flood Insurance Rate Map becomes effective and flood insurance requirements take effect. The timeline may change but currently the maps are slated to become effective February of 2022.
If your insurance provider is unaware of the Preferred Risk Policy or if they do not offer flood insurance, contact the National Flood Insurance Program (NFIP) Direct for a referral at 1-800-638-6620.
You may submit an appeal if you perceive that modeling or data used to create the map is technically or scientifically incorrect. An appeal must include technical information, such as hydraulic or hydrologic data to support the claim. Contact a professional engineer for information on how to obtain this data. Appeals and comments must be submitted through the County to be forwarded to FEMA. Please Submit appeals and comments to the Spotsylvania County’s Floodplain Administrator: Kimberly Pomatto, at firstname.lastname@example.org, (540) 515-5487.