How and what items do I file?

All property located in Spotsylvania County on January 1st and used or available for use in your business is taxable. Property required to be reported is not subject to proration and is taxed for the entire year, even if it is sold or moved out of the County after January 1st.

Itemized List

Attach an itemized listing of all assets owned or used in the business. The list needs to contain the name of the item, acquisition date and cost In the event there was no cost for acquisition, please provide an estimate of fair market value at the time of acquisition. This includes property that is:

  • Fully depreciated or expensed for federal tax purposes
  • Leased or rented (do not include real estate)
  • Owned personally and used in the business on a full or part-time basis
  • Received as a gift

Example of items: 

  • Calculators
  • Cameras
  • Chairs
  • Cubicles
  • Desks
  • Desktop/laptop computers
  • Fax
  • Filing cabinets
  • Forklifts
  • Handheld tools
  • Pallet jacks
  • Pictures
  • Power tools
  • Recorder
  • Shelves
  • Signs (fixed or portable)
  • Skidders
  • Telephones/cellphones
  • Etc.

Incomplete Returns

Upon receipt, all returns are reviewed for completeness. Do not write "same as last year" or "see attached" as this will result in the rejection of a return. Penalties may be incurred if form is not properly completed and signed.

Internet Based Businesses

These types of businesses must report any assets they use to operate the business. This includes whether they are personal or business owned (but not limited to): 

  • Chair
  • Computers
  • Desk
  • Fax Machines
  • Printers
  • Scanners
  • Etc. 

No Cost Provided 

Since the assessment is based on information and schedule(s) that you provide, an assessment will be made by means of percentage of original cost and/or fair market value. If no information is provided, the Commissioner of Revenue is required by law to assess property based on the best information available.

Show All Answers

1. Who should file?
2. How and what items do I file?
3. What is the depreciation schedule for 2023?
4. When do I file?
5. What if I need more time to file?
6. When will I receive a bill?