Vendor Application

The Vendor Application is closed. The following information is for reference only.

Special Events Application / Agreement

Saturday, April 6, 2018
11 a.m. to  3 p.m.

  • Event Coordinator: Joyce Willis at WJ Vakos Companies: Email Joyce Willis or call at 540-898-3242
  • Location: Merchants Square at Spotsylvania Courthouse Village
    9010 Old Battlefield Boulevard
    Spotsylvania VA 22553
  • Participants: 20 to 25 area Food Trucks (This event is rain or shine)
  • Partnering with: Debbie Aylor at Spotsylvania County Tourism: Email Debbie Aylor or call at 540-760-7828
  • Sponsored by: Spotsylvania County Tourism Department and W.J. Vakos Companies

Application Information

Return Application, with a check for $100 per registered food truck (offering 4 or more items), $50 for specialty food trucks (offerings 1 to 3 items) made payable to:
Spotsylvania Courthouse Village, L.L.C.
c/o WJ Vakos Companies
Attention: Joyce Willis
4830 Southpoint Drive
Fredericksburg, VA 22407
Phone: 540-898-3242

Application Fee

Please contact us to determine your application fee or if you have questions. Only complete food truck applications will be accepted. Incomplete applications will be returned.

Completed Application

Properly completed applications will allow the Spotsylvania Courthouse Village Food Truck Rodeo and the Spotsylvania County Health Department to work together more efficiently the morning of the event.

Complete Applications Will Contain the Following:

  • A check for each food truck you register (please complete one application per truck registered)
  • Completed/Signed Truck Information and Contact Information with copy of the vendors permit - (please have valid permit before you submit your application).
  • A copy of your liability insurance listing as additional insured to:
    Spotsylvania Courthouse Village, L.L.C.:
    c/o WJ Vakos Companies
    4830 Southpoint Drive
    Fredericksburg, VA 22407
  • A copy of the menu you plan to sell
  • A sample platter to sell. We suggest having the sample platter items ready for quick serve.
  • Temporary Food Vendor: A vendor that has a food truck that does not have the VDH annual mobile unit permit, or a vendor that sets up under a tent and prepares all foods on-site. No off-site food preparation is permitted unless the operator also has a permitted restaurant. These vendors need to submit the temporary restaurant application and $40 to the health department at least 10 days before the event begins.
  • VDH Permitted Food Facility: This could be a restaurant that already has a VDH permit and wants to set up a tent and “cater” their food products. All food preparation must be conducted at the restaurant. The restaurant must have a valid permit posted at the tent.
  • VDH Permitted Mobile Unit: A food truck that has a year round permit from the Virginia Department of Health

Court Date Vendor Form

Please read the Vendor Form Memorandum (PDF) and then fill out the Vendor Form in order to have your Food Truck participate in the event.