Records Requests

Patient Care Reports

Patient Care Reports may be obtained in person by the patient at the FREM Administration Office located at: 9119 Dean Ridings Lane, 2nd Floor, Spotsylvania, VA 22553 during regular business hours of 8 a.m. – 4:30 p.m., Monday through Friday; or by submitting a request via U.S. mail to: Spotsylvania County Department of Fire, Rescue, and Emergency Management, P.O. Box 818, Spotsylvania, VA  22553.

Note: If you are NOT the patient, a REQUEST FOR PRE-HOSPITAL PATIENT CARE REPORT FROM PATIENT (PCR) must be completed and notarized before the information will be released.  If you are coming in person to pick up the report, please bring an appropriate photo identification card.

Method of payment: cash, check, or money order. We do not accept credit card payments at this time. If paying with cash, please ensure that it is for the exact amount as we do not maintain a petty cash account in the office.

Costs:

  • PCR Report - $10.00

ChartSwap Enables HIPAA-Compliant Medical Record Request Of Information (ROI) And Medical Records Retrieval Between Registered Requestors And Medical Record Providers: https://www.chartswap.com/

Fire Reports and Cause & Determinations Reports

Request Form for a Fire Report and/or Cause & Determination Report

Fire Reports and Cause & Determination Reports may be obtained in person at the FREM Administration Office located at: 9119 Dean Ridings Lane, 2nd Floor, Spotsylvania, VA 22553 during regular business hours of 8 a.m. – 4:30 p.m., Monday through Friday; or by submitting a request via U.S. mail to: Spotsylvania County Department of Fire, Rescue, and Emergency Management, P.O. Box 818, Spotsylvania, VA  22553.

Note: if coming in person to pick up the report, please bring an appropriate photo identification card.

Method of payment: cash, check, or money order. We do not accept credit card payments at this time. If paying with cash, please ensure that it is for the exact amount as we do not maintain a petty cash account in the office.

Costs:

  • Fire Report - $5.00
  • Cause & Determination: $15.00

Freedom of Information Act (FOIA) Requests

Telephone: (540) 507-7900, Monday- Friday 8 a.m. – 4:30 p.m.
U.S. Mail: Spotsylvania County Department of Fire, Rescue, and Emergency Management, P.O. Box 818, Spotsylvania, VA 22553
Fax: (540) 582-6957

Our Department FOIA Officers:

Erika Snodgrass
Email: [email protected]
Phone: (540) 507-7926

Teresa Switala
Email: [email protected]
Phone: (540) 507-7919

Online FOIA Request Form - FOR FIRE AND RESCUE ONLY

If you have any questions, please feel free to contact our office at (540) 507-7900 during regular business hours as previously stated.   Note: hours may change during government observed holidays.