Finance Enterprise for Spotsylvania County

Welcome. Finance Enterprise is the new financial system for Spotsylvania County. There will be a phased roll out of the system beginning with the General Ledger, Accounts Payable, Purchasing, and new utilities and features such as customized workspaces, automated workflows, and improved reporting and dashboard snapshots.

Now is the time to test the system. After receiving training, login to the system and practice entering purchase requests, and submitting invoices for payment. If you have more advanced tasks, the Finance Enterprise system administrator will provide you with additional permissions to test functions relevant to your role. Link to Finance Enterprise: https://sconetestjob.spotsylvania.va.us/Test
Getting Help. If you have any questions the Finance Team is ready to help. See the contacts to the right or email [email protected] with any questions you have.

Roadmap:

(Updated 9/7/2023)

Wizard Training

Wizard Training (8/22/23 - 9/7/23)
- Participants:
  - Specific Wizards will be selected to receive early training and provide input on the contents of the lesson.
  - Other Wizards can watch live or view the recording afterwards
- Topics:
  - Prerequisites
    - Learning Course Finance Enterprise Part 1
    - Workflow and Approvals Video
    - Entry Screens Video
    - Assignment:
      - Log into Test Environment and delete notification
  - Day 1 Training
    - Basics - Accounts and Procure To Pay Process
    - Inquiry Screens
  - Day 2 Training
    - Purchase Request - Reserving Funds
    - Purchase Request – Single Quote
    - Purchase Request – 3-Quote
    - Purchase Request – Copy a PR/PO
  - Day 3 Training
    - Direct Pay Invoices
    - Utilities - APOHINBP
    - Extracting an Invoices from a P.O.
  - Day 4 Training
    - Maintaining Encumbrances
    - Change Orders
  - Day 5 Training
    - Advanced P.O.’s
  - Day 6 Training
    - Approvals
    - Prep for Go-Live
- End Goal:
  - Provide early training to create department resources.
  - Get Feedback on lesson plans that will become Neogov Courses.
Development (9/8/23 - 9/25/23)
- Participants:
  - Finance Systems Office
  - Module Leads
- Topics:
  - Make modifications to training material as needed
Wizard & Department Head Review (9/8/23 - 9/25/23)
- Participants:
  - Wizard who attended Training
  - Department Head
- Topics:
  - Use the wizard's training to discuss and review the p2p process. Use the workflow and user reports to see the current setup and request changes from the Finance Systems Office.
  - Send questions as need to the appropriate module lead (on the right of this page)
- End-Goal:
  - Get any request for changes into Finance Systems Office
  - Ask any department specific questions not covered in training